Sr. Payroll Specialist

Toray Advanced Composites USA,Inc•Fairfield, CA

1d•$38 - $51

About The Position

The Sr. Payroll Specialist is responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system. This individual is responsible for processing payroll for multiple locations and will coordinate with the site payroll point of contact for processing. The Sr. Payroll Specialist will review the computation of pay and associated deductions for accuracy and will work closely with our payroll provider to correct any discrepancies. The person in this role will also work closely with individuals in finance to help with any payroll and/or tax reconciliations that are required. The Sr. Payroll Specialist will be the point person for any employee with questions and payroll discrepancies. Please note roles and responsibilities are subject to change with or without advanced notice.

Requirements

Associates Degree required; Bachelor's Degree in Business, Accounting, HR or related field preferred or equivalent experience
Minimum of 5 years of experience with payroll administration
Experience with payroll service providers, ADP Workforce Now preferred
Comprehensive understanding of California and Colorado pay compliance and laws
Extensive knowledge of federal, state and local payroll laws and regulations, including FLSA
Excellent attention to detail and accuracy
Excellent interpersonal, communication and organization skills
Demonstrated ability to maintain strict confidentiality and handle sensitive matters effectively
Exercise discretion and tact in processing documents and information of a confidential nature in a variety of areas, including payroll administration, benefits and compensation
Self-motivated and have a sense of urgency
Must be able to communicate (written and verbally) in English
Advanced proficiency in MS Office applications (Word, Excel, PPT)
Maintain work areas in a neat, orderly and safe manner

Nice To Haves

CPP (Certified Payroll Professional) preferred

Responsibilities

Owns and processes payroll and related tasks for multiple locations
Ensures accurate timecard approvals and payroll data integrity
Provide advice and guidance on payroll issues
Maintains up to date knowledge of city, state, local and federal legislation affecting payroll; understand and follows applicable provisions
Coordinate payroll discrepancies and issues are escalated and resolved promptly
Process wage garnishments, tax levies and support orders
Provides Finance with payroll funding and associated tax information
Reconcile payroll, 401k and any benefit deductions
Reconcile benefit billing with payroll enrollment reports
Responsible for submission and reconciliation of 401k and deferred compensation contributions
Process any special payout, adjustments and termination checks
Manager 1095C and W2 processing, including W2 reconciliation and W2 issuance
Assist in annual 401k compliance audit and true-up activity
Lead responses to audit requests (financial, payroll, 401k and other compliance audits), providing timely and accurate data, reconciliations and supporting documentation
Reconcile GL and audit GL mapping and resolve any discrepancies
Ensure compliance with payroll and pay practices
Ensure continuous compliance with local, stat, and federal regulations including preparing and filing monthly, quarterly and annual payroll records
Generate and analyze payroll reports, including monthly headcount reports (including CFA)
Establishes new employer payroll setup in new states as required
Maintain detailed records including payroll registries, payroll review checklist and other documents for audit and legal compliance
Support continuous improvement of payroll processes and documentation of payroll procedures