Sr. Project Administrator

Kleinfelder Inc•Rancho Cordova, CA

About The Position

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive! Do you have a passion for managing budgets, meeting deadlines, and exceeding client expectations? Our delivery management professionals are involved in project delivery from initiation and planning to execution, monitoring, and closeout. Each phase requires strong attention to detail while communicating with internal and external stakeholders. Do you have a proven track record in managing goals and objectives? Consider joining our team and work with peers who have vast industry knowledge and experience solving complex problems. Kleinfelder is seeking a dynamic, well-organized, and detailed-oriented Sr. Project Administrator professional to join our Northern California Construction Services team in Sacramento, CA. This person will be a part of a growing team within an expanding company supporting local infrastructure projects that help the public and are happening in your community! The Sr. Project Administrator performs tasks in support of project budget, schedule and reporting activities. This position assists Kleinfelder's project managers and program managers with the development and organization of project data such as fee estimates, earned value, status reports, cost reports, backlog projections and resource needs.

Requirements

Associate degree in Finance, Business, Project Management or equivalent combination of education and experience required. Bachelor's degree preferred.
5 + years of engineering or construction project controls experience - preferably in a construction or engineering firm
Well-developed presentation, communication, and interpersonal skills.
Proficiency with Microsoft Office applications (Word, Excel, Outlook, etc.).
Accepts and follows directions from others.
Respects authority.
Communicative and reliable.
Complies with requests.
Takes accountability for delivering on commitments.
Owns mistakes and uses them as opportunities for learning and development.
Openly discusses his/her actions and their consequences both good and bad.
Allocates time and attention based on what is the most important to achieve key goals and objectives.
Approaches work in an organized and systematic manner.
Effectively manages tasks, information, and requests.

Responsibilities

Assist the CoMET Service Line Leader (SLL) in systematically evaluating and enhancing processes for tracking sales opportunities to improve conversion rates and forecasting accuracy.
Assist SLL in developing comprehensive tracking and analysis of project execution and individual Project Manager performance to identify strengths, areas for improvement, and resource optimization opportunities.
Ensure consistent adherence to safety regulations, policies, and best practices across all projects and team members within the group.
Extract information from Deltek and other centralized systems for sales opportunities, ensuring accurate and real-time entry of leads, proposals, status updates, probability assessments, and projected values.
Extract information from Agiloft and other systems to track contract approval workflow, and negotiations on contracts with high risk items.
Collect, consolidate, and analyze data from project management tools, timesheets, to produce performance summaries.
Develop a monitoring and tracking system to ensure Construction Services is implementing Kleinfelder’s safety program (HASPs, LPO’s, LI, etc.)
Serve as the primary point of contact for administrative matters within the CS SL, facilitating communication between the Group Leaders, Project Managers, and other stakeholders.
Organize and support group-level meetings, including agenda preparation, minute-taking, action item tracking, and follow-up.
Assist in special projects or initiatives as assigned by the SLL, such as process improvements, tool implementations, or audit preparations.
Assist SLL in Scope Management for NCP Critical Programs or Projects. Tracks scope changes and deviations.
Assist SLL with invoice management and finance support for NCP Critical Programs or Projects.
Project Related Tasks ‐ Assists with project stakeholder meetings (internal or external) and ensures timely response to stakeholders.
Project Delivery Team Support - Assist and support Service Line Leader, assigned project staff, and Senior Project Control Specialist as requested.
Communication - Creation and maintenance of project specific tracking logs and daily communication (i.e. email) to project team and stakeholders.