Sr. RFP and Proposal Writer (Remote)

Inspira Financial•Oak Brook, IL

3d•Remote

About The Position

The Sr. RFP and Proposal Writer will report to the Sr. Manager, Sales Operations in Health & Benefits Sales. This role provides advanced support to our sales and client management teams by driving initiatives aligned with enterprise goals while ensuring a consistent, collaborative and positive overall experience. The Sr. RFP and Proposal Writer is accountable for managing the request for proposal (RFP) process on high-profile, complex opportunities through cross-functional collaboration. Additional responsibilities include, but are not limited to: completing request for quote (RFQ), request for information (RFI), identifying gaps in information, resolving proposal-related issues through research in collaboration with business partners, and managing follow-up requests. Success in this role demands exceptional multitasking abilities, the ability to consistently meet or exceed deadlines, and a commitment to delivering excellence in a fast-paced, dynamic setting. Additional project work to support the overall sales organization and its members will be required, as needed. This additional work may include product and process training, Salesforce entry and reporting assistance, leading advanced opportunity meetings, and handling internal and external deadline escalations.

Requirements

Bachelor’s Degree in business, health care, or a related field
3-5 three years managing proposals
Advanced knowledge of internal systems, organizational structure and appropriate enterprise contacts required to carry out job functions
Exceptional understanding of products, and enterprise and team processes
Advanced organizational skills with strong attention to detail and drive to adhere to challenging deadlines
Ability to prioritize multiple projects running concurrently with overlapping deadlines
Strong aptitude for prioritization and multitasking, with the ability to effectively manage changing priorities
A drive to learn and apply new concepts quickly
Foster strong relationships with internal subject matter experts with particular attention to developing product knowledge
An affinity for accuracy and efficiency
Ability to maintain sound judgement, critical thinking skills and maintain professionalism under pressure
Proficient with Adobe and Microsoft applications (Outlook, Excel, Word, PowerPoint)
Advanced verbal and written communication skills, including grammar proficiency
Must write and review for accuracy, grammar, readability, style, terminology and more.
Ability to work overtime
Prolonged periods of sitting at a desk and working on a computer

Nice To Haves

Experience with federal, state, or labor group RFPs (bonus)
Experience with Loopio and Salesforce CRM preferred

Responsibilities

Own the end-to-end management of assigned RFPs, ensuring accountability throughout the process, meeting deadlines 100% of the time
Provide advanced support to sales and client management teams on high-profile, complex opportunities, with a focus on winning new business and client retention
Manage high-volume and deliver high-value RFP support ensuring Inspira becomes an RFP finalist
Effectively manage job responsibilities in a dynamic work environment as both an individual and team contributor
Cultivate and maintain relationships across the enterprise
Use various templates to produce standardized documents (pricing proposals, questionnaire responses)
Collaborate with internal SMEs and business partners in product development, legal, IT security, implementation and client management
Effectively use technologies such as Salesforce and Loopio
Ensure all RFP responses follow brand, style, and tone guidelines
Review and edit responses provided by SMEs and business partners as necessary
Ensure responses effectively address key requirements, hot buttons, and established win theme
Proactively seeks opportunities to share expertise, lessons learned, and best practices to support team development and collaboration
Assist in maintenance of Loopio content library as the source of truth for RFP/RFI question/answer sets
Support proposal content management by identifying and sharing new content for potential inclusion in the Loopio content library
Motivated to discover ways to optimize workflows
Support and mentor other colleagues with various facets of the job tasks and skillsets
Additional project work to support the overall sales organization. Work may include: product and process training, leading advanced opportunity meetings, and handling internal and external and deadline escalations.
Actively participate in weekly and monthly team meetings
Support other team initiatives and processes as directed which may include advanced knowledge of responsibilities and needs of sales and client management teams