Sr. Subcontracts Manager - Compliance & Operations

Battelle•Columbus, OH

3d•Hybrid

About The Position

Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency. We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply. Job Summary Generally issues subcontracts goods and services of a high complexity and risk to the business unit. Subcontract activity is typically non-routine and requires development of specialized and or complex contract vehicles and techniques to accomplish business goals and objectives. Applies Battelle policies, procedures and practices to the business situation. Requires a considerable amount of independent judgement and analysis identification and remediation. Recommends development of new Subcontract processes or assessment of required deviations from established norm. Acts as a resource for advice, counsel, and guidance in addition to mentoring junior staff. Provides performance feedback to senior management.

Requirements

Bachelor’s degree
12 years of relevant experience; or an equivalent combination of education and or experience in a related field.

Responsibilities

Prepares solicitations and ensures completeness and responsiveness to vendor and internal client needs.
Ensures solicitations conform to corporate policy, business, financial, contractual and risk perspectives and contributes to the development of the general Subcontract strategy.
Identifies appropriate contracting vehicle type to achieve intended results and mitigate risk.
Reviews the Statement of Work (SOW, schedule and deliverables) and drafts appropriate solicitation/subcontract documents.
Reviews Battelle’s client contract or RFP to assure all flow-down terms and conditions, tailored to circumstances are included in the RFP request to the vendor.
Analyzes Prime Contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations and Battelle policies.
Drafts/develops, negotiates and administers contractual agreements for assigned programs.
Initiates negotiations with vendor for agreement terms and pricing.
Develops solutions to problems encountered in negotiations.
Maintains Subcontract files in an audit-ready condition, conforms to standard practices and Battelle operating procedures and in a manner consistent with legal requirements for maintaining approved purchasing system status.
Works with proposal teams on a wide variety of major proposal efforts ranging from stand-alone contracts to multi-million dollar IDIQ efforts leading the subcontract strategy.
Assists with the Price to Win Strategy and Performance Strategy as it relates to Subcontractors or Team Members.
Issues and negotiates Teaming Agreements and Confidentiality Disclosure Agreements (CDA’s).
Identifies compliance problems and develops solutions for approval of high level staff/management.
Leads the development of solutions in solving problems that may arise during project performance.
Ability to perform in a cross-functional team environment and effectively interact with other organization staff, functional peer groups, other Business Services groups (Finance, Accounting, HR, Legal, EHS), suppliers and clients.
Provides guidance and leadership to cross-functional business team members.
Analyzes new law, regulation and contract trends for potential impact on Subcontracting goals and objectives.
Leads in identification, development and implementation of new Subcontract policy and processes.
Assists Director, Subcontracts and/or other technical, support, or management staff of market, technical, and administrative trends and problems within assigned area.
Mentors, trains and develops lower level subcontract staff to assume more complex contract activity.
Leads in development of training plans designed to protect the Approved Purchasing system.
Perform file reviews as directed by the director.
Serves as acting director when delegated authority.

Benefits

Live an Extraordinary Life We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.
Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs .
Take time to recharge : You get paid time off to support work-life balance and keep motivated.
Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
Advance your education : Tuition assistance is available to pursue higher education.
A Work Environment Where You Succeed For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
You will have the opportunity to thrive in a culture that inspires you to:
Apply your talent to challenging and meaningful projects Receive select funding to pursue ideas in scientific and technological discovery Partner with world-class experts in a collaborative environment Nurture and develop the next generation of scientific leaders Give back to and improve our communities
Vaccinations & Safety Protocols Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).
Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.
The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.
For more information about our other openings, please visit www.battelle.org/careers