Sr. Talent Acquisition Coordinator

San Francisco Campus for Jewish Living•San Francisco, CA

6h•$35 - $40•Onsite

About The Position

The Senior Talent Acquisition Coordinator plays a critical role in supporting high-volume clinical and non-clinical hiring in a highly regulated healthcare environment. Reporting within the Human Resources function, this role is responsible for the day-to-day coordination and execution of recruitment, onboarding, internal job movements, and employee lifecycle documentation. This position serves as a key operational partner to recruiters, HR Operations, Payroll, IT, department leaders, and union representatives to ensure hiring and internal movement processes are accurate, timely, compliant, and consistently executed. The ideal candidate is highly organized, detail-oriented, service-focused, and thrives in a fast-paced healthcare setting.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field — or equivalent work experience
Minimum of two (2) years of experience in recruitment coordination, HR administration, or a related support role
Working knowledge of recruitment processes, onboarding requirements, and employment documentation
Proficiency with Greenhouse (ATS) and HRIS platforms
Strong organizational skills with exceptional attention to detail and accuracy
Ability to manage multiple priorities in a fast-paced environment
Demonstrated discretion, professionalism, and commitment to confidentiality

Nice To Haves

Experience supporting high-volume hiring in a healthcare, skilled nursing, or long-term care environment preferred

Responsibilities

Support high-volume recruitment for clinical and non-clinical roles, including nursing, caregiving, and support services
Post and maintain job requisitions in Greenhouse (ATS) and approved job boards in accordance with internal approval processes
Schedule interviews, coordinate logistics, and communicate with candidates and hiring teams
Serve as a primary point of contact for candidates throughout the interview and onboarding process
Track candidate progress and ensure timely movement through the hiring lifecycle
Coordinate onboarding activities from offer acceptance through start date
Schedule and support bi-weekly New Hire Orientation sessions, including materials preparation and attendance tracking
Partner with HR Operations, IT, Payroll, and department leaders to ensure system access, payroll setup, and onboarding tasks are completed accurately and on time
Manage internal union job bidding processes from posting through offer and acceptance in accordance with collective bargaining agreements
Coordinate internal transfers, promotions, and position changes
Prepare, track, and follow up on Personnel Action Forms (PAFs) to ensure timely approvals and accurate processing
Serve as a liaison between Talent Acquisition, HR Operations, and Payroll to ensure internal movements are correctly reflected in HR systems
Ensure recruitment and onboarding activities comply with federal, state, and local employment regulations, including California wage and hour laws
Track and verify licensure, certifications, background checks, health screenings, and other pre-employment requirements
Maintain complete, audit-ready recruitment and onboarding records aligned with CMS, CDPH, and Title 22 requirements
Follow union, contractual, and organizational guidelines throughout all hiring and transfer activities
Maintain accurate candidate and employee records in ATS and HRIS systems
Generate standard recruitment and onboarding reports to support operational tracking and compliance
Identify data discrepancies and partner with HR Operations to resolve issues
Support standardized recruitment and onboarding procedures and assist with continuous process improvement
Provide professional, service-oriented support to candidates, employees, and internal stakeholders
Perform related duties as assigned