Staffing Administrator

Destination Concepts Inc•San Diego, CA

About The Position

DCi is seeking a Staffing Administrator to help us create unforgettable, brand-driven experiences. From local to global, personal to public, trendy to timeless; we design events that deliver impact and elevate brands. As part of our team, you’ll turn ideas into dynamic experiences through creativity and collaboration. At DCi, you’ll find a supportive, team-oriented environment with approachable leadership and a culture that values innovation plus a dog-friendly office that makes work a little more fun! The primary responsibility of the Staffing Administrator is to provide administrative support for the staffing department. The Staffing Administrator drives the staff onboarding process, assists with payroll, and proactively manages data entry in both ADP and Dynamics. The Staffing Administrator also oversees Travel Director bookings, working closely with the Manager, Account Management.

Requirements

Bachelor's degree or equivalent experience, in related field such as the staffing or recruiting industries
Organizational & Attention to Detail skills are a must
Strong verbal & written communication skills
Must be able to prioritize tasks and manage time effectively
Capability to work with little supervision while making sound decisions

Nice To Haves

Familiarity with ADP is highly preferred but not required

Responsibilities

Oversee onboarding for Field Staff & Travel Directors to ensure new hires have a smooth and welcoming start
Assist with Field Staff & Travel Directors recruiting by reviewing resumes and conducting interviews with qualified staff as needed
Assist with sourcing and recruiting staff in new territories
Maintain employee records, ensuring compliance with state and local laws
Timely entry of new hires into HRIS and CRM systems
Continually update CRM with Field Staff & Travel Directors notes, addresses, emails, phone numbers, and other pertinent information
Work with the Human Resources Manager to update onboarding paperwork as needed
In conjunction with the Office Manager, maintain inventory and distribute staff uniforms to include shirts, jackets, badges, and clipboards
Work with Sr. Staffing Specialist to track new hire progress in CRM
Update CRM with Field Staff & Travel Directors performance feedback from the team, and work to ensure staff ratings and skillsets are current and accurate
Assist with bi-weekly payroll by ensuring that hours, pay & supplemental codes have been entered timely and accurately
Provide ADP support to staff by answering FAQs with support from Human Resources Manager
Gather and file all staff payroll receipts
Work with the Human Resources Manager for all special payroll requests or discrepancies
Run payroll reports and save in the program files biweekly before payroll and as requested by Account Managers
Help create staff newsletters throughout the year
Provide logistical and coordination support for staff gifts
Work in conjunction with Manager, Account Management to ensure Travel Directors are booked timely
Ensure all booked Travel Directors have confirmed their schedules in advance of the program start date, and replace any Travel Director cancellations as needed
Maintain accurate and up to date Travel Director availability in Dynamics, keeping abreast of schedules to fulfill Travel Director needs, strategically forecasting needs during busy seasons
Provide back-up to Sr. Staffing Specialist as needed
Assist with last-minute staffing requests
Confirming staff schedules or availability
Sending trip sheets
Filling positions