Program Assistant, Steans Institute
About The Position
Ravinia Festival seeks passionate and dedicated staff for its summer conservatory, the Steans Institute, for classical and jazz musicians. The Program Assistant is an important member of Steans’s administrative team, reporting to the Assistant Director of the Institute, and working closely with the Steans Institute Manager and Coordinators to perform all aspects of Stean’s daily operations. Key responsibilities include concert preparation and production for 20+ performances in Ravinia’s Bennett Gordon Hall; maintaining the smooth operations of the summer programs; and providing high-level customer service to fellows and faculty. Steans offers employees the unique opportunity to engage in various aspects of arts administration at the Institute. The fellows are young professional musicians (ages 18 - 30) at the beginning of their careers and the faculty includes world-renowned musicians and teachers. The ideal candidate is an organized and collaborative worker with a passion for helping bring live music to life. The in-person position averages 32 - 40 hours per week, including work during nights and weekends.
Requirements
- Demonstrated ability to work well as part of a team and independently
- Strong communication, organization, and problem-solving skills
- Flexibility and creativity in the face of challenges
- Punctuality and ability to work outside of normal business hours
- Knowledge of Google Suite
- Must have or be able to establish summer residence in the greater Chicago area
- Acceptable driving record.
- Drivers must be age 19+
- Record must be free of any violation for speeding in excess of 19 mph over the speed limit within the last 3 years
- Record must be free of multiple speeding violations (of any severity) within the last 3 years
- Record must be free of any at-fault accident violations within the last 5 years
- Ravinia reserves the right to extend requirements beyond those noted above
Responsibilities
- Stage management of Steans concerts and master classes, including preparation, backstage and onstage responsibilities, in conjunction with Steans Coordinators and Audio Video contractors.
- Pre-performance preparation, including communication with artists about equipment needs, dress rehearsal coordination, and program insert production.
- Video and audio recording and processing for artist rehearsals
- Serve as front line point of contact in support of the Institute’s daily activities, managing the front desk reception
- Assist with the management of day-to-day office operations, including opening and closing the Harza building, supporting the maintenance of off-site residential houses, and ensuring necessary supplies are appropriately stocked.
- Manage the reservation of rehearsal spaces in the Harza building, resolving request issues as they arise
- Respond to and prioritize varied requests from fellows, faculty, and guest artists
- Provide ground transportation to fellows and faculty
- Assist in the daily catering and food services operations from on and off-site vendors
- Other Duties and Operational Support as Assigned
Benefits
- This position may be submitted for internship course credit.
- Monthly cell phone stipend.
- Some meals provided throughout the summer.
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What This Job Offers
Career Level
Intern
Education Level
No Education Listed
Number of Employees
101-250 employees
