Student Office Assistant - Civil Engineering Department

Santa Clara University • Santa Clara, CA

2d • $18 • Onsite

About The Position

Student Office Assistant - Civil Engineering Department

Position Title: Student Office Assistant - Civil Engineering Department Position Type: Student (Fixed Term) Hiring Range: $18.20/hour Pay Frequency: Hourly Specific Duties: a. Provide support to the Department Manager and faculty. b. Perform basic word processing and data entry tasks. c. Make copies, prepare copy service requests, and run campus errands. d. Handle in-person inquiries from students and visitors, directing complex questions to the appropriate individuals. e. Assist with reimbursements, invoices, and expenditure tracking. f. Help prepare materials and handle set-up/clean-up for department meetings and events. g. Assist with room reservation requests. h. Maintain and update content for the Civil Engineering Department website. i. Manage office inventory and departmental supply orders. j. Handle mailroom packages. Qualifications: - Proficiency in basic office and computer skills, including Microsoft Word and Excel. - Strong attention to detail with both information and tasks. - Ability to work effectively with a diverse population of students, staff, and faculty. - Capacity to thrive in a stimulating, flexible, and fast-paced work environment. - Consistent and punctual attendance. - Ability to maintain confidentiality. Note: Due to the sensitive nature of the position, only non-engineering applicants will be considered. EEO Statement Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/. Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at [phone]. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at [e-mail] or by phone at [phone]. Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees. Santa Clara University does not sponsor work visas for staff positions. If hired, as a condition of employment with the University, individuals must provide verification of their identity and eligibility to work in the United States. Santa Clara University offers a comprehensive benefits package for benefit eligible employees with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our benefits page for more information.

Requirements

• Proficiency in basic office and computer skills, including Microsoft Word and Excel.
• Strong attention to detail with both information and tasks.
• Ability to work effectively with a diverse population of students, staff, and faculty.
• Capacity to thrive in a stimulating, flexible, and fast-paced work environment.
• Consistent and punctual attendance.
• Ability to maintain confidentiality.

Responsibilities

• Provide support to the Department Manager and faculty.
• Perform basic word processing and data entry tasks.
• Make copies, prepare copy service requests, and run campus errands.
• Handle in-person inquiries from students and visitors, directing complex questions to the appropriate individuals.
• Assist with reimbursements, invoices, and expenditure tracking.
• Help prepare materials and handle set-up/clean-up for department meetings and events.
• Assist with room reservation requests.
• Maintain and update content for the Civil Engineering Department website.
• Manage office inventory and departmental supply orders.
• Handle mailroom packages.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed