Subcontracts Representative - Antarctica

Battelle•Columbus, OH

2d•Hybrid

About The Position

Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency. We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply. Job Summary Contingency Disclaimer This position is contingent upon contract award. Battelle is seeking a Subcontracts Representative to support the United States Antarctic Program (USAP). This role provides procurement and subcontracting support for services and materials in one of the most remote and operationally complex environments in the world. The position supports new business proposals and ongoing Antarctic operations while ensuring compliance with Battelle policies, U.S. Government regulations, and prime contract requirements. The USAP operates under Presidential Memorandum 6646 and supports critical scientific research across Antarctica, including work related to climate systems, ocean ecosystems, space science, and environmental stewardship. Personnel are expected to operate with professionalism, teamwork, and respect in support of a safe and inclusive Antarctic community.

Requirements

Bachelor’s degree in business or a related field, or an equivalent combination of education and experience.
Minimum of 2 years of relevant procurement or subcontracting experience.
Demonstrated knowledge of Federal Acquisition Regulation (FAR), Uniform Commercial Code (UCC), and applicable public contract acquisition laws.
Experience flowing down required FAR, DoD, and other federal agency clauses from prime contracts to subcontracts.
Strong analytical, communication, and organizational skills.
Ability to obtain and maintain a Public Trust clearance via an Extended Background Investigation (EBI) adjudicated by our government customer; U.S. citizenship required.
Ability to work effectively in a fast-paced, mission-driven program environment with geographically distributed stakeholders.

Responsibilities

Issue RFPs/RFQs and obtain proposals/quotes for standard products and services supporting USAP operations and proposals.
Promote competition and ensure fair and reasonable pricing from responsible suppliers.
Review and evaluate vendor proposals for compliance with procurement requirements, terms, and conditions.
Support negotiation of subcontracts of low to moderate complexity and assist in resolving issues encountered during negotiations.
Analyze procurement requirements, contract flow-downs, FAR and agency clauses, and Battelle policies to ensure compliance.
Prepare, organize, and maintain procurement documentation in an audit-ready condition.
Coordinate with internal stakeholders, technical teams, and external suppliers in support of Antarctic logistics and mission requirements.
Recommend sources of supply using market knowledge and prior procurement experience.
Adhere to all safety regulations and practices, contributing to a culture of safety and operational discipline.
Foster a safe and inclusive workplace by adhering to applicable codes of conduct and reporting behaviors that negatively impact safety or belonging.
Ensure subcontractors are aligned to the same safe and inclusive work practices.
Support Small Business subcontracting goals through the identification of potential small business subcontractors.
Assist with other duties as assigned; flexibility and willingness to support broader team needs is essential in a remote environment.

Benefits

Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs .
Take time to recharge : You get paid time off to support work-life balance and keep motivated.
Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
Better together : Coverage for partners, gender-affirming care and health support, and family formation support.
Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
Advance your education : Tuition assistance is available to pursue higher education.
A Work Environment Where You Succeed For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
Apply your talent to challenging and meaningful projects
Receive select funding to pursue ideas in scientific and technological discovery
Partner with world-class experts in a collaborative environment
Nurture and develop the next generation of scientific leaders
Give back to and improve our communities