Subsidy Coordinator

BrightPath Early Learning & Child Care

2d • Remote

About The Position

Build your career in the early childhood education field and become a valued member of our team at
BrightPath Kids! As a proud member of the Busy Bees global childcare community, we offer exceptional opportunities for your career to thrive. With our rapid growth (operating out of a dozen states with over 5,000 employees), now is the perfect time to apply and shape an extraordinary future with us. Unleash your potential and join BrightPath!

Position Summary

The Funding Coordinator is responsible for monthly attendance-based claim submissions, maintaining rate accuracy within state portals, and managing annual contract renewals to ensure timely and compliant reimbursement from state agencies. Reporting into billing, the Funding Coordinator partners closely with Operations to centralize and standardize funding processes, improve accuracy, and safeguard company revenue.

Requirements

• Experience working with childcare subsidy programs and platforms.
• Experience supporting multi-site or multi-center operations.
• Strong understanding of state and federally funded subsidy programs, compliance, attendance reporting, and authorization requirements.
• Process-oriented mindset with the ability to improve workflows and accountability.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple deadlines and prioritize tasks effectively.
• Strong communication skills with the ability to train and support center administrators.
• Proficiency in Microsoft Office and reporting systems.

Responsibilities

• Manage accurate and timely end-to-end attendance submissions across multiple states
• Understand and maintain knowledge of each agency’s platform and requirements
• Monitor and report absences to Operations and families to ensure compliance with agency guidelines.
• Maintain and update agency rate information as needed to ensure accurate reimbursement
• Serve as the primary liaison between Operations, Billing and agencies
• Collaborate with Operations and Billing to resolve discrepancies
• Coordinate with Operations on subsidy contract renewals, ensuring all necessary forms and documents are submitted within the stipulated time limits.

Benefits

• We offer a 60% child care discount to ALL employees so that your family can take advantage of our great learning environment!
• All staff are eligible to participate in the 401(k) program which offers a company match – this is free money!
• We will support your long-term career goals by offering opportunities for professional development.
• Full-time staff accrue 2 weeks of paid time off in their first year.
• Full-time staff are given 7 paid holidays off.
• Full-time staff are offered health insurance, dental insurance, vision insurance and $10,000 of company-paid life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees