WS - Summer Housing Operations & Media Assistant

University of Pikeville•Pikeville, KY

1d•Onsite

About The Position

The University of Pikeville is seeking applications for the position of Summer Housing Operations & Media Assistant. This work-study position supports the Division of Student Affairs during the summer term by providing administrative assistance, supporting housing operations, assisting with summer camps and conferences, and capturing visual/physical documentation of residential facilities for use on campus webpages and the housing portal. This role requires flexibility, attention to detail, professionalism, and the ability to balance administrative responsibilities with operational and visual support tasks.

Requirements

Strong organizational and administrative skills
Ability to handle confidential information responsibly
Ability to work independently and as part of a team
Good conduct standing with the Division of Student Affairs
Must be registered for the Fall 2026 semester at the University of Pikeville, or be eligible to register prior to the start of employment
Word
Excel
PowerPoint
Canva
social media & New Technology
Attention to detail
Strong active listening abilities
Public speaking
Written & verbal communication
Customer focused
Willingness to learn new things

Nice To Haves

Basic experience with cameras, smartphones, or photography preferred
Comfort working with digital files and web-based systems

Responsibilities

Provide clerical and administrative support to the Office of Residence Life, including filing, data entry, document preparation, and record organization.
Assist with maintaining housing-related records, reports, and internal tracking documents.
Answer phones, respond to emails, and greet visitors in a professional and customer-focused manner.
Assist with scheduling, calendar coordination, and preparation for meetings or housing-related initiatives.
Support daily office operations to ensure efficiency, organization, and consistency.
Assist with administrative tasks related to housing assignments, facilities documentation, and summer occupancy processes.
Support data organization and content updates for the housing portal and campus webpages.
Assist with room readiness documentation and operational tracking during summer housing periods.
Support hall preparation and coordination efforts as directed by professional staff.
Capture photographs of residential facilities, room types, common areas, and amenities for use on campus webpages, the housing portal, and informational materials.
Measure and document room dimensions, layout details, and key spatial features to ensure accurate representation of residential spaces.
Record and organize room measurement data for use in online housing descriptions, visual guides, and informational packets for incoming students.
Assist with creating clear visual and dimensional documentation that reflects current housing inventory and room configurations.
Organize, label, and upload digital images and measurement records to designated systems or shared drives.
Perform light photo editing and formatting as needed (cropping, resizing, file preparation).
Assist with housing-related preparation for summer camps and conferences.
Provide administrative and operational support during camp check-in and check-out periods as assigned.
Serve as a point of contact for basic housing-related questions from camp staff or participants, referring concerns to professional staff as appropriate
Support coordination efforts between Residence Life and campus partners during summer programs.
Demonstrate flexibility in supporting a variety of administrative, operational, media, and summer program needs.
Maintain professionalism, confidentiality, and appropriate workplace conduct at all times.
Adapt to changing priorities and assist with special projects as assigned.
Attend required training related to office procedures, technology, privacy expectations, and summer operations.