Rain Media: Talent Acquisition Coordinator
About The Position
Organics Ocean is a premium direct-to-consumer supplement brand helping people live healthier lives through science-backed, clean, and effective products. We are currently in a "hockey stick" growth phase. This company values ownership and accountability—no micromanaging here! We are a team of A-Players who move fast, test, optimize, and innovate. If you are a problem-solver with a hospitality mindset who wants to be part of an elite eCommerce agency, you’re a great fit for this role! We are seeking a full-time Talent Acquisition Coordinator to drive world-class candidate experiences and bring operational rigor to our recruiting workflows. This is a centralized execution role, not a passive scheduling position. We need a tactical owner who can translate hiring priorities into high-quality results, ensuring that leadership can trust hiring momentum is maintained without friction.
Requirements
- 3+ years of Recruiting Coordination or Talent Acquisition support experience in a fast‑paced or high‑growth environment.
- Proven ability to manage complex, multi‑stakeholder calendars and high‑volume scheduling across multiple time zones.
- Strong organizational skills with exceptional attention to detail, follow‑through, and the ability to anticipate needs before they arise.
- Clear, professional written and verbal communication skills.
- Hands‑on experience with ATS platforms such as Greenhouse or Oracle Recruiting Cloud.
- Proficiency with collaboration and scheduling tools (Slack, Google Workspace or Microsoft Outlook, Zoom).
- Strong Excel/Google Sheets skills, including comfort with pivot tables and VLOOKUPs.
- High integrity and sound judgment when handling confidential information.
- Ability to operate with urgency, resilience, and adaptability in an environment where priorities shift frequently.
- Access to a reliable computer and a high‑speed internet connection.
- Ability to travel up to 10% to the home office.
Nice To Haves
- Experience supporting DTC, e‑commerce, wellness, or consumer‑focused organizations.
Responsibilities
- Manage high‑volume interview scheduling across multiple time zones, including complex virtual panels, in‑person interviews, debriefs, and executive loops.
- Build, adjust, and troubleshoot schedules quickly while proactively identifying and resolving conflicts.
- Communicate schedule updates clearly and promptly to candidates, interviewers, and hiring managers.
- Support onsite interview logistics and ensure seamless handoffs from offer acceptance through onboarding, including initiating background checks.
- Deliver a polished, thoughtful, and human candidate experience at every stage of the process.
- Serve as a professional brand ambassador, ensuring candidates feel informed, respected, and excited about the opportunity.
- Maintain hiring momentum through timely follow‑ups and consistent communication.
- Maintain accurate, audit‑ready data within the ATS (Greenhouse, Oracle Recruiting Cloud, or similar).
- Uphold compliance, documentation standards, and recruiting workflows.
- Support recruiting metrics and reporting, including tracking time‑to‑hire and interview‑to‑offer ratios using Excel/Google Sheets.
- Identify opportunities to improve scheduling workflows, templates, tools, and documentation to increase scalability.
- Partner closely with TA leadership, recruiters, hiring managers, and People Operations.
- Surface risks, blockers, or scheduling challenges early to protect hiring timelines.
- Build trusted working relationships across Growth, Creative, Operations, and Leadership teams.
Benefits
- Healthcare, dental, and vision plans are available.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
