Pink Jeep Tours - Tour Operations Coordinator/ Administrative Assistant - Las Vegas

All Career•Las Vegas, NV

1d•Onsite

About The Position

Do you love to wear multiple hats? Keep busy? Help others? If you answered "yes", our full time administrative/customer service Tour Operations Coordinator may be a great match for you! The Tour Coordinator will work closely with the Operations Supervisors and Tour Guides to ensure smooth tour operations, and the best possible tour experience for our customers! In addition, this position will support the General Manager and other site Leadership with data entry and projects. Hiring for a February 2026 start! Great full time benefits! COMPANY CULTURE Willing to model Love in Action by expressing the Leading with Love principles of patient, kind, humble, respectful, unselfish, forgiving, truthful, trusting and dedicated.

Requirements

At least one (1) year of dispatch experience required.
Two (2) or more years of customer service and administrative experience.
Excellent customer service and communication skills.
Effective time management, prioritization, and multi-tasking capabilities.
Attention to detail, self-motivation, and demonstrates initiative.
Good judgment and problem-solving skills.
Works well in a team environment.
Must be able to maintain sensitive information in a confidential manner.
Computer experience required (MS Windows, Outlook, Word & Excel).
H.S. Diploma or equivalent required

Nice To Haves

Associate degree (A.A) preferred

Responsibilities

Using our proprietary booking software (Gantt) – schedule tours, and coordinate customer requirements with the Guides.
Assign tours to Guides based on tour priority guidelines, number of passengers and customer pick-up locations, rotate tours and add Guide breaks as appropriate.
Coordinate tour departures by distributing passenger lists (manifests) to Guides and addressing last-minute issues. Ensure that special requirements are noted in reservations (front seat req., step stool, car seats, seatbelt extension).
Coordinate and assist with the dispatching of our tour pick-ups, acting as a communication hub between guides, customers, Sedona Contact Center, and hotel staff as needed.
Monitor and maintain communication with vehicles.
May serve as an escalation point for customer issues.
Performs opening and closing procedures accurately and thoroughly.
Demonstrates a high degree of initiative, resourcefulness, and job knowledge ensuring customer satisfaction. Data Entry and special projects
Other duties as assigned.