Traffic Payroll Coordinator II

Ace Hardware•Prescott Valley, AZ

9d•$17 - $22

About The Position

Traffic Payroll Coordinator Schedule: Sunday-Thursday 6:00am - 2:30pm What You’ll Do Major Responsibilities: Maintain driver qualification files using DQ file management software in accordance with DOT & FMSCA regulatory requirements. Assist the logistics manager and traffic manager in maintaining compliance with all federal, state, and DOT rules & regulations and driver safety. Collect all incident data and safety metrics for reporting. Ensure and track completion of all safety training assigned by corporate or local RSC. Supply data for DOT violations to management. Maintain up-to-date permits and insurance information. Responsible for handling all incidents in conjunction with the traffic manager or logistics manager. Responsible for all reporting in accordance with corporate traffic safety and compliance requirements. Maintain all records and ensure all files are correct and complete. Process and maintain driver’s payroll files. Review and submit driver payroll for approval by the traffic manager. Perform quarterly payroll audits in conjunction with the traffic manager. Responsible for performing daily audits of driver logs. Responsible for maintaining department inventory and placing department orders as necessary. Able to learn the route planning process using TMS software. A successful candidate will demonstrate the following attributes: Proactive self-starter who maintains a high level of integrity, is highly motivated, energetic and demonstrates a very strong work ethic. Strong verbal and written communication skills. Keen ability for details and follow through to completion to deliver high levels of customer satisfaction. Ability to multitask and prioritize in a quick paced environment. Excellent computer skills. Proficient in Microsoft Office Suite, Internet and freight load boards. Communicate operational issues to management and make recommendations when necessary. Work directly with customers and drivers to arrange freight shipments, schedule transportation, resolve service issues, and secure profitable loads. Monitor and review service reports daily to ensure on-time delivery. Ace Hardware is committed to promoting and maintaining a safe, healthy and injury-free environment for all team members.  This is our number one priority, and we will support programs and initiatives that focus on this commitment.  It is critical that all team members take responsibility for their safety as well as the safety of others to ensure that Ace Hardware is a world class safety organization.

Requirements

Payroll experience in transportation.
Be a safety champion by promoting a safe and productive workplace through your own actions, including the proper use of PPE, safe operation of powered equipment and safe lifting techniques as determined by the role.
Be an active participant in contributing to a successful safety culture in the facility.
Minimum high school diploma .
Minimum of 2 years Administrative and/or Customer Service experience in an office setting .
Excellent verbal and written communication skills
Superb problem-solving skills, with ability to interact with customers and follow through quickly with problem resolution.
Excellent computer skills.

Nice To Haves

Some college education is preferred.
Prefer experience with SAP, Samsara , Microsoft Word, Excel, and Outlook.
Previous dispatching or multi-line phone experience preferred.

Responsibilities

Maintain driver qualification files using DQ file management software in accordance with DOT & FMSCA regulatory requirements.
Assist the logistics manager and traffic manager in maintaining compliance with all federal, state, and DOT rules & regulations and driver safety.
Collect all incident data and safety metrics for reporting.
Ensure and track completion of all safety training assigned by corporate or local RSC.
Supply data for DOT violations to management.
Maintain up-to-date permits and insurance information.
Responsible for handling all incidents in conjunction with the traffic manager or logistics manager.
Responsible for all reporting in accordance with corporate traffic safety and compliance requirements.
Maintain all records and ensure all files are correct and complete.
Process and maintain driver’s payroll files.
Review and submit driver payroll for approval by the traffic manager.
Perform quarterly payroll audits in conjunction with the traffic manager.
Responsible for performing daily audits of driver logs.
Responsible for maintaining department inventory and placing department orders as necessary.
Able to learn the route planning process using TMS software.
Communicate operational issues to management and make recommendations when necessary.
Work directly with customers and drivers to arrange freight shipments, schedule transportation, resolve service issues, and secure profitable loads.
Monitor and review service reports daily to ensure on-time delivery.

Benefits

Weekly Pay
Paid Time Off Programs (incl. vacation, paid sick time, holiday pay). Newly hired full-time employees will receive a one-time pro-rated allocation of up to 24 hours of vacation in their first calendar year depending on the month of hire. Paid sick time in accordance with applicable state law. You will receive up to 9 holidays per year, depending on the month of hire.
Comprehensive health coverage (medical, dental, vision and disability – up to 26 weeks short-term disability and long-term disability ) & life insurance benefits for you and your dependents.
Generous 401(k) retirement savings plan with a fully vested matching contribution the first year in addition to quarterly contributions and annual discretionary contribution (once eligibility requirements have been met). Over the past 5 years, company contributions (matching, quarterly & discretionary) for fully eligible employees have averaged 10.4% of total eligible compensation
Dock to Driver Program: Ace will pay for your CDL License and Training to provide a career path transition to a Driver position
Long-term Career Opportunities: Many of our leaders started with Ace looking for a job, just like you, but found long-term career opportunities at our 15 Distribution Centers across the country and our Corporate Headquarters. Our company is growing, and we would love to have you grow with us!
Tuition Reimbursement Program
Employee Recognition Program
Merchandise Discounts on Top Brands like Weber, Traeger, Yeti, Craftsman, DeWalt and thousands more!
Employee Assistance Program (EAP) – access to free visits to therapists and lawyers, guidance on financial matters, elder and childcare, and assistance with tickets to entertainment events.
Adoption cost reimbursement
Identity theft protection