Trainee Event Coordinator

SpotMe • Chicago, IL

10d • Hybrid

About The Position

SpotMe is a leading B2B event platform that helps enterprises increase the impact of their events by delivering CRM-connected, high-quality experiences across in-person, virtual, hybrid events, and webinars. With a strong focus on life sciences, SpotMe powers Onomi: an HCP engagement product that enables medical and commercial teams to run impactful congresses, symposia, advisory boards, and webinars. Together, SpotMe and Onomi turn events into a company’s most effective engagement channel.
This position is the ideal role for someone who is looking to start their career in event delivery, with direct, hands-on involvement supporting the delivery of event projects alongside a team of event experts. Working with an impressive variety of Life Science, Professional Services, and other Enterprise clients, you'll gain valuable experience delivering in-person, remote, and hybrid events.
As an event coordinator, you will be successfully supporting high volumes of events, mentored by project leads, with supervision from a Project Manager. This will involve independently supporting Project lead by configuring platforms through our CMS to maximize end participants' experience, usage, and satisfaction in alignment with our project’s requirements (30%).
As you approach the live event, you’ll coordinate closely with the project lead, vendors, internal departments, and the customer to ensure seamless execution on event day. Responsibilities include badge printing, iPad sign-in, lead scanning, managing onsite AV and equipment, driving audience engagement, daily reporting to clients, and thoroughly reviewing apps to guarantee flawless delivery (35%). For the live event, you’ll ensure speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite. You’ll oversee event live interactivities to ensure everything runs smoothly (30%). Following the event, you’ll support analyzing event data and deliver insightful reports and recommendations to the project lead, highlighting successes and identifying areas for future improvement (5%).
You will appreciate operating at a fast pace on a variety of event types, with a customer-centric mindset and strong attention to detail, this role will make you part of our growing international team. Our most successful trainees progress to Event coordinators, Associate Project Manager, or full-time Project Manager roles after successfully completing their 6-month internship, opening up further opportunities for career growth within the company.
Traineeship period:
Monday, August 17, 2026 - Friday, February 19, 2027

Requirements

• Fluency in English, both written and spoken.
• Applicants must be based in the Chicago area and hold a valid work permit.
• Hybrid position with onboarding in the company office (100% at the office in month 1 and 3 days per week for the rest of the internship)
• The position requires an average of 2 onsite events per month, representing ~10 days abroad.

Nice To Haves

• Fluency in French, German, or Spanish is an advantage.
• Previous experience in the event industry or hospitality is a plus.

Responsibilities

• Configuring platforms through our CMS to maximize end participants' experience, usage, and satisfaction in alignment with our project’s requirements
• Coordinate closely with the project lead, vendors, internal departments, and the customer to ensure seamless execution on event day. Responsibilities include badge printing, iPad sign-in, lead scanning, managing onsite AV and equipment, driving audience engagement, daily reporting to clients, and thoroughly reviewing apps to guarantee flawless delivery
• Ensure speakers are fully briefed and prepared, whether they’re presenting in a webinar, hosting a virtual session, or speaking onsite. You’ll oversee event live interactivities to ensure everything runs smoothly
• Support analyzing event data and deliver insightful reports and recommendations to the project lead, highlighting successes and identifying areas for future improvement

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed