Transportation & Business Support Coordinator

Otter Tail Corporation•Fergus Falls, MN

8d•$49,000 - $69,000•Onsite

About The Position

Otter Tail Power Company is seeking a detail‑driven, customer‑focused Transportation & Business Support Coordinator to join our Transportation team and help power the essential work that keeps our fleet, field operations, and customer service functions running smoothly. If you're energized by fast‑paced operational environments and love supporting teams with accuracy, organization, and strong communication—this could be the perfect fit. In this role, you’ll play a key part in supporting both Transportation and Operations by managing a wide range of administrative, compliance, and fleet support responsibilities. You will help ensure our vehicles and equipment stay licensed, permitted, safe, and ready for the field while also supporting financial, payroll, and reporting activities that keep our operations aligned and efficient. This is a highly collaborative position, working closely with Area Managers, Operations Managers, Transportation leadership, and field employees across the service territory. This position is primarily based onsite at the Fergus Falls Fleet Shop, supporting a dynamic team committed to safety, reliability, and exceptional service.

Requirements

An Associate degree or equivalent work experience in utility operations, transportation/fleet operations, accounting, or a related field (preferred).
Working knowledge of company accounting and financial systems, spreadsheets, and professional business communication.
Experience supporting time reporting, payroll, purchasing, inventory, accounts payable/receivable, and general ledger platforms (such as Oracle).
Strong communication, listening, and customer service skills with the ability to work across both field and office environments.
Ability to multi‑task, prioritize, and stay organized in a fast‑paced and distributed operational setting.
Knowledge of vehicle and trailer licensing, permitting, and pro‑rate requirements within the OTP service area.

Nice To Haves

Experience working within or alongside collective bargaining agreements (preferred).
Knowledge of vehicle and trailer licensing, permitting, and pro‑rate requirements within the OTP service area.
Experience working within or alongside collective bargaining agreements (preferred).

Responsibilities

Coordinate vehicle and trailer licensing, permitting, and pro‑rate requirements, ensuring compliance within the OTP service territory.
Support fleet repair and maintenance activities through work order tracking and scheduling.
Manage pool vehicle scheduling, records, and reporting.
Provide financial and business support including payroll, purchase card administration, accounts payable, accounts receivable, inventory support, and general ledger activities.
Process and manage reporting requirements such as DOT mileage and fuel card administration.
Maintain contract files, fleet and asset records, and other key operational documentation.
Serve as an essential link between office and field staff, supporting efficient, well‑coordinated operations across Transportation and Customer Service.

Benefits

Competitive wage & benefit package.
The expected base compensation for this role is $49,000 - $69,000 annually.
Actual base compensation within the identified range will vary based on factors relevant to the position.
Incentive plans
Employee Stock Ownership options
Retirement Savings Fund with employer match
Health, disability and life insurance plan options
Training – our employees are provided training and development opportunities each year, including education reimbursement!
This includes safety – one of our values and key to our success – technical, compliance and developmental training.
Career development is critical to our long-term success.
Otter Tail Power employees have opportunities to participate in various leadership development programs, gain access to an a la carte online leadership course catalog, receive mentorship from current leaders and more!
Access to mental health support from the experts via SupportLinc.