Union Payroll and Compliance Coordinator

Miller Electric Company•Jacksonville, FL

22h

About The Position

Union Payroll and Compliance Coordinator – Join the Miller Team Are you looking for a rewarding career as a Union Payroll and Compliance Coordinator?Do you thrive in a team-focused environment where serving others is at the heart of what you do? If so, you may have just found your ideal opportunity. For nearly 90 years, Miller Electric Company has been a proud signatory contractor with the IBEW, employing the most experienced and highly trained workforce in the industry. Our success is rooted in our core values—trust, collaboration, safety, quality, community, and stewardship—and in how we bring these values to life every day. Position Overview: The Union Payroll & Compliance Coordinator supports the payroll department by managing union-related documentation, maintaining accurate Collective Bargaining Agreements (CBAs), updating union wage rates in the payroll system, and assisting with union reporting and audit preparation. This role works closely with payroll leadership to ensure union data is accurate, organized, and audit ready. The position does not independently process payroll.

Requirements

High school diploma or equivalent required; associate’s degree preferred.
1-3 years of payroll, union payroll, accounting, or administrative experience preferred.
Ability to manage large volumes of data accurately
Comfortable working with contracts, rate sheets, and spreadsheets.
Must be detail oriented, with excellent written and verbal communication skills.
Strong attention to detail, organizational skills, and ability to meet tight deadlines.
Proficiency in MS Word, Excel, PowerPoint and Outlook and the ability to learn new software applications and computer programs.
Ability to handle confidential information with discretion.

Nice To Haves

Experience with COINS ERP payroll module or other construction ERP systems.
Experience with union payroll or multi-union environments.

Responsibilities

Update and maintain union wage rates, fringes, deductions, and classifications in the payroll system (COINS ERP).
Ensure CBAs are current, properly filed, and easily accessible.
Track union contract updates, renewals, and wage changes.
Ensure union rates are accurate and aligned with current CBAs.
Assist payroll leadership with testing and validation of union rate changes.
Support correction of rate discrepancies when identified.
Assist with data entry and documentation for MEPP and other union-related audits.
Maintain organized audit files and documentation.
Assist payroll processors with union-related data entry and research.