Valley Council Project Coordinator

Griffin Health Services•Derby, CT

About The Position

The Valley Council for Health and Human Services (VC) is a cross-sector group of organizations working together to improve the health and quality of life of Connecticut’s Lower Naugatuck Valley residents by identifying community needs and developing culturally responsive services delivered by our membership and partners. This is a position with the Valley Council For Health and Human Services, not Griffin Health. VC is hiring a Project Coordinator who will be responsible for supporting VC’s efforts to foster coordination and collaboration among the region’s health and human services agencies. The Project Coordinator will deliver on these responsibilities by supporting the Executive Director and working collaboratively with internal and external stakeholders in the Valley’s health and human services “system.” The Project Coordinator will engage with the full Council, on an on-going basis. This position will be employed by Griffin Health. The Director will report directly to the Executive Director.

Responsibilities

Monthly VC Meetings
Attend monthly meeting (first Tuesday of month, 8:30-9:45)
Take attendance during meeting
Take minutes during meeting
Write up minutes for distribution within 48 hours of meeting
Track meeting attendance on database
Develop presentations as needed
Coordinate meeting presenters
Schedule presenters
Confirm attendance
Obtain presentations prior to meetings
Quarterly Retreats
Assist in planning logistics
Assist in preparing materials/packets/etc
Attend retreat
Take attendance and minutes during retreat
Assist in facilitating group activities
Write up minutes for distribution within 48 hours of retreat
Track retreat attendance
Membership
Identify and contact potential new member organizations
Develop database of active member organizations with contact information
Maintain Listserv to be comprehensive including addition of organizations not currently members
Onboard new members
Add to Listserv
Send membership form
Send dues information or offer trial 1 year membership
Obtain completed membership form
Obtain dues payment (may be after member trial period)
Add to member database
Annual Membership/Dues Drive
Manage annual drive including material development and communication with member organizations
Follow-up to obtain dues and completed membership forms
Maintain membership tracking document and update member database
Communication
Website
Manage website and maintain current information
Add new tabs/information to website as needed
Maintain current member list on website and hyperlink
Develop QR flyer/postcard to link to member list and resources
Annually evaluate and refresh website
Social Media
Develop social media strategy and implement
Maintain Facebook account
Establish other social media accounts and maintain
At least weekly post and/or share member posts
VC Information
Develop VC informational packet for potential members
Distribute packet as needed
Annually refresh packet
Task Forces and Committees
Provide support to task force leaders
Attend committee meetings
Schedule task force and committee meetings
Collect and distribute task minutes
Take and distribute committee minutes within 48 hours of meetings
Support task force and committee initiatives
Community Care Hub
Develop and manage Unite Us dashboard
Develop reporting templates (or oversee intern project)
Prepare monthly reports
Analyze data
Provide information and reports as needed
Grant Writing
Assist in developing base grant application
Coordinate member profile from database
Gather data as needed
Valley Community Index
Participate in development of strategy
Coordinate meetings
Support committees as needed
Manage other projects and initiatives as to be determined that support the mission of VC.