Wake and Burial Administrative Assistant

Winnebago Tribe•Winnebago, NE

11d•$24

About The Position

This role will be responsible for performing clerical duties on a professional level. The Administrative Assistant will ensure that all administrative tasks are efficiently and effectively implemented and assists the Human Resources team in supporting all functional areas of Human Resources.

Requirements

High School diploma or equivalent required; Associate degree required
Must have 3+ years’ experience as administrative assistant or clerical
Superior communication and excellent customer service skills required
Strong organizational skills required
Excellent time management with the ability to prioritize tasks required
Proficient use of Microsoft Office products (Outlook, Word, Excel, PowerPoint) required
Must be enthusiastic and dedicated to the challenges of helping other people
Must maintain strict confidentiality at all times
Must possess the ability to function collaboratively as part of a fast-paced, customer service-oriented team
Must be detail oriented and professional in communications, appearance, relationships, and responsiveness
Must maintain strict confidentiality, at all times, due to major access to sensitive information
Must have the ability to effectively handle situations and people with tact, deference, courtesy, and maintain objectivity while recurrently employing moral and ethical judgments
Must be a self-starter and maintain a positive attitude
Regular/consistent attendance is required
Must possess and maintain a valid driver’s license and maintain driver’s eligibility for insurance

Responsibilities

Demonstrate the Winnebago Tribe's Wake & Burial Department's core mission, vision and values.
Responds and acts as the point of contact for internal and public requests for assistance
Responsible for incoming and outgoing departmental mail
Organize and schedule meetings and appointments
Answer/direct phone calls; greets and assists visitors
Draft correspondence memos, letters, and other documents as needed
Maintain the Wake & Burial filing system
Assume responsibility for maintenance of office equipment including supplies
Submit and reconcile expenses in the financial portal as needed
Assist the Wake & Burial Director in planning, organizing and controlling activities of the department; join in developing department goals, objectives and systems
Attend any direct training sessions
Meet the performance goals established by the Wake & Burial director, the CEO and the Tribal Council
Knowledge of budgetary practices and procedures
Will work with Inventory/Insurance clerk on Beneficiary Claims for enrolled Winnebago Tribal members
Will approve or disapprove of rental deposit returns, work directly with the Tribal Administration on building rentals
Duties listed are only an illustration of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment