Wholesale Sales Coordinator

Rothy's•San Francisco, CA

1d•$32 - $38

About The Position

In this role as part of our emerging Wholesale team, you'll be pivotal in support/administrative functions for our various wholesale customers. This role blends organization, communication, and commercial thinking to ensure our wholesale partners receive a seamless, on-brand experience—from showroom to shop floor. You’ll work cross-functionally to help keep product, orders, and information moving smoothly in a fast-paced, purpose-led environment.

Requirements

Strong written and verbal communication skills
Collaborative and willing to work with internal teams to share necessary information
Highly organized, detail-oriented, and focused on accuracy
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
A strong interest in wholesale/sales and a desire to learn new processes
1–3 years of experience in wholesale coordination, sales operations, or a related role (fashion or footwear preferred)
Highly organized, detail-oriented, and comfortable managing multiple priorities
Clear, thoughtful communicator with a collaborative mindset
Proficient in Excel is a must (lookup, pivot tables, sum-ifs)
Proactive, solution-oriented, and commercially aware
Passionate about sustainability, design, and responsible growth

Nice To Haves

Experience working in SPS commerce, SAP, Shopify, Nuorder (ideal experience but not required)

Responsibilities

Support the wholesale sales team across domestic and international accounts
Serve as a key point of contact for wholesale partners regarding product details, delivery timelines, and purchase order entry
Assist in creating and maintaining seasonal sell-in tools including line sheets, price lists, sample coordination and collating seasonal product presentations
Enter, manage, and track wholesale orders with accuracy and attention to detail
Enter, manage, track retailer approved returns
Manage upload of each collections’ product and UPC (universal product code) information into GXS
Monitor order progress from confirmation through shipment, proactively flagging risks or changes
Partner with production, logistics, and planning teams to support on-time delivery and accurate documentation
Create order confirmations, post market for all international partners
Own vendor portals - to locate vendor guides for shipping and order management requirements
Responsible for product activations/deactivations for drop ship customers via Shopify
Support seasonal markets, trade shows, and showroom appointments
Coordinate samples, showroom organization, and market materials
Track sample requests and returns to support sales and merchandising needs
Partner with sales to document each clients assortment
Work closely with merchandising, production, and logistics teams to ensure alignment on product/pricing/delivery changes
Work closely with marketing/creative. Gathering required PDP image and copy requirements, prep product attribute templates and manage timely pass off to creative and to retailer