WIC Administrative Assistant

Community of Hope • Washington, DC

8d • $22 - $24 • Onsite

About The Position

Community of Hope is seeking a WIC Administrative Assistant to provide clerical, customer service, and program support for the WIC (Women, Infants, and Children) program. This role help support the WIC program and participants by ensuring smooth daily operations by assisting participants, maintaining records, scheduling appointments, and supporting WIC staff in delivering WIC services to eligible families. This is a full-time position located at our Conway Health & Resource Center in SW, Washington, DC.

Requirements

• High school diploma or GED equivalency.
• Excellent time management and customer service skills.
• The ability to communicate clearly both orally and in writing.
• Strong computer skills (MS Word, MS Excel, MS Outlook, Internet).
• Strong customer service skills.
• Strong organizational skills and commitment to working in a professional environment.
• Ability to work from other COH locations and travel between COH sites.
• Proof of required vaccinations is required. COH will consider requests for reasonable accommodations for anyone who cannot be vaccinated for a religious or medical reason, subject to applicable law.

Nice To Haves

• The ability to establish rapport with individuals and small groups.
• Familiarity with computer systems and/or data entry.

Responsibilities

• Supports the WIC program and participants by answering phones, gathering eligibility information, scheduling appointments, and supporting smooth WIC clinic flow.
• Assists with coordination of WIC services, including breastfeeding promotion and support, making referrals as warranted and helping with outreach activities.
• Educates applicants regarding their rights and responsibilities, including the food delivery system, WIC foods, certification schedule, and assists with group education activities as needed.
• Prepares and issues various notices to clients regarding eligibility, certification and benefit card utilization.
• Ensures confidentiality of WIC data and protects WIC information systems against unauthorized access.
• Maintains partial access to the Service Site module within HANDS system and utilizes the system according to program guidelines.
• Educates applicants regarding their rights and responsibilities, including the food delivery system, WIC foods, certification schedule, and assists with group education activities as needed.
• Assures that proper documentation of benefit package issuance is maintained and that supplies and materials are properly secured.
• Assists in resolving routine problems presented by participants and in correcting and resolving certification and caseload management reports.

Benefits

• 8 x Washington Post 150 Top Workplaces winner.
• 8-hour workdays with paid lunch.
• 3 weeks vacation (additional week after two years), 2 weeks sick leave, + 11.5 paid holidays and one personal floating holiday on an annual basis.
• Annual performance-based raises, up to 5% of your annual pay.
• Tuition reimbursement & loan repayment (NHSC & DCHPLRP), Licensing reimbursement & CEU funding.
• Medical, dental, vision, life & disability insurance + 403(b) retirement.
• Leadership development, internal promotions and career growth opportunities.
• A culture grounded in equity, compassion, and well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED