Workplace Coordinator

Hippo Insurance • Dallas, TX

1d • Onsite

About The Position

The Workplace Coordinator will play a key role in ensuring the office runs smoothly by managing essential day-to-day operations. This position will be responsible for overseeing supplies, coordinating new hire onboarding, managing seating arrangements, and ensuring the facility remains a clean and welcoming environment. This individual will also serve as the primary point of contact for landlord communications and handle mail and shipping logistics.

Requirements

• Minimum years of experience in office management, facilities, or a related administrative role (to be determined)
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work independently and proactively address office needs.

Nice To Haves

• Experience managing office supplies, vendor relationships, or facilities is a plus.
• Familiarity with shipping procedures (FedEx, UPS) is an advantage.

Responsibilities

• Supplies Management: Maintain inventory and order office supplies, including stationery, kitchen items, and general workplace needs.
• New Hire Onboarding: Facilitate office tours, issue security badges, and ensure desks are set up and ready for new hires.
• Security Badges: Manage the issuance, deactivation, and tracking of security badges for all employees.
• Seating Chart: Update and manage the office seating chart to accommodate new hires, internal moves, and space utilization.
• Food and Snacks: Keep the kitchen stocked with snacks, beverages, and other essentials, and coordinate any special office meals or events.
• Janitorial Services: Liaise with janitorial staff to ensure cleanliness and address any issues or service needs.
• Landlord Communication: Serve as the main point of contact for building management, addressing facility and office environment issues as they arise
• Mail and Shipping: Handle incoming and outgoing mail, as well as shipping logistics via FedEx, UPS, and other couriers

Benefits

• Healthy Hippos Benefits - Multiple medical plans to choose from and 100% employer covered dental & vision plans for our team members and their families. We also offer a 401(k)-retirement plan, short & long-term disability, employer-paid life insurance, Flexible Spending Accounts (FSA) for health and dependent care, and an Employee Assistance Program (EAP)
• Equity - This position is eligible for equity compensation
• Training and Career Growth - Training and internal career growth opportunities
• Flexible Time Off - You know when and how you should recharge
• Little Hippos Program - We offer 12 weeks of parental leave for primary and secondary caregivers
• Hippo Habitat - Snacks and drinks available for onsite employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed