Academic Requirements Specialist (Hybrid) - University Registrar

Washington University in St. Louis • Yosemite Valley, CA

4d • $25 - $39 • Hybrid

About The Position

The Academic Requirements Specialist is a member of the curriculum operations team in the Office of the University Registrar (OUR). The position is primarily responsible for academic requirements evaluation, encoding and maintenance in the student system of record, Workday Student. The position collaborates with OUR team members, the student system support team and relevant vendors, and campus partners maintaining courses and ensuring program requirements are accurately represented. Reports to the Assistant University Registrar.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (2 Years)

Nice To Haves

• College/university administration in a registrar’s office or information systems.
• Familiarity with policies and procedures of a university, specifically those that relate to academic records and registration.
• Experience with education technologies in degree audit/progress or registration.
• Ability to work well under pressure and with composure.
• Demonstrated analytical and problem-solving skills.
• Ability to work independently as well as part of a team with shared work, both within and beyond the office.
• Ability to collaborate effectively with various constituencies.
• Strong communication skills.
• Strong organizational skills with the ability to balance priorities effectively in a busy environment.
• Demonstrated ability to use good judgment.
• Ability to learn new technology.
• Background in basic reporting tools.
• Adaptability
• Audit Programs
• Communication
• Confidential Data Handling
• Course Evaluations
• Creative Approaches
• Data Systems
• Detail-Oriented
• High Accuracy
• Highly Resourceful
• High Volume Processing
• Interpersonal Communication
• Personal Initiative
• Positive Thinking
• Post Secondary Education
• Sensitive Information
• Student Information Systems
• Team Support
• Technical Knowledge
• Time Management
• Work Collaboratively
• Working Independently

Responsibilities

• Academic Requirements Encoding Encode academic requirements in Workday Student, both for new programs and updates to existing programs’ requirements; analyze requirements as written in the Bulletin to determine most effective configurations given system functionality and desired outcomes. Engage with production schedule and prioritization to achieve accurate encoding by expected deadlines. Collaborate with campus partners, including the OUR degree progress team, to verify academic requirements encoding is accurate and field support and troubleshooting requests. Escalate encoding issues caused by product limitations or policy constraints to appropriate partners, including the Assistant University Registrar, Workday Support Team and/or academic partners; recommend solutions as appropriate.
• Engage with Workday Student Maintenance and Support Coordinate with OUR colleagues, Workday Support Team and WashU IT in maintaining system and integrations, i.e., testing and engaging with upgrades and ongoing maintenance. Address support requests from campus partners and students and escalate as necessary in alignment with Workday support delivery model.
• Curriculum Operations Team Engagement Participate fully in operational process and communication practices to ensure shared work within OUR teams is effectively executed across all functions according to the production calendar.
• Maintain Office Standards and Expectations Perform other duties as assigned; engage in professional development activities and study to improve professional skills, stay current on regulations and best practices; and effectively represent OUR and WashU in St. Louis.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level