Accounting Technician

State of Oregon

2d • Onsite

About The Position

If you have demonstrated finance experience, exceptional analytical skills, and a passion for making a difference, consider taking on a role within The Oregon Department of Agriculture, Administrative Services Financial Services. We are currently recruiting for two Accounting Technician position. These positions are located at ODA’s main Salem office. What you’ll be doing: As the Accounts Receivable Clerk/Cashier & Accounts Receivable Clerk you will: Open and sort brand inspection mail, retain checks, cash, and relevant documents and deliver remaining mail to Livestock ID program. Review and verify brand inspection documents and fees. Prepare validation documents for cash transactions. Batch cash transactions and charge transactions for entry into brand inspection database Print invoices monthly for charge transactions. Serve as Cashier/Reception check-in for department. Receive, sort, open mail and prepare daily receipts for deposit and entry into accounting records. Review checks and documents for necessary information and request corrections or additional information if necessary. Validate documents and record receipts in the computer system. Accept payment from general public for various fees by determining correct fees, making change, and writing receipts. Our Accounting Technician (Accounts Receivable Clerk/Cashier) & Accounting Technician (Accounts Receivable Clerk) are permanent full-time positions, and are based in Salem, Oregon and are represented by the Service Employees International Union (SEIU). Click here to view a full description Accounting Tech Clerk / Cashier position. Click here to view a full description Accounting Tech Receivable Clerk position. Oregon Department of Agriculture – Who we are: At the Oregon Department of Agriculture (ODA), employees work with a dynamic and supportive team of mission-focused individuals tasked with ensuring healthy natural resources, environment, and economy for Oregonians now and in the future through inspection and certification, regulation, and promotion of agriculture and food. Diversity, Equity, and Inclusion are embedded in the Department of Agriculture core values. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Learn more about what we do here. Working conditions General office environment with office hours Monday-Friday, 8am to 5pm. Extensive daily computer use and desk work, which includes repetitious hand movement. Working with confidential and sensitive information. Must be able to work independently, as well as in a team environment. Must be able to perform job duties accurately and within time constraints. The person in this role must demonstrate strong abilities in handling confidential information with discretion and possess exceptional prioritization and organizational skills. May interact with upset or frustrated individuals at the cashier’s window.

Requirements

• Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits; OR One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2; OR At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.
• Training or experience must include using a computer to enter, update, or retrieve information.

Nice To Haves

• Experience using Statewide Financial Management Application (SFMA)
• Skill in applying specific, well-defined rules, policies and procedures to work performed
• Experience processing payments and reviewing documents for necessary information
• Excellent customer service skills for both internal and external customers
• Ability to work both independently as well as collaboratively in a team setting, sharing information, and coordinating processes
• Demonstrated ability in handling confidential information with discretion
• Possess exception prioritization and organizational skills
• Experience in a public facing role as cashier or reception

Responsibilities

• Open and sort brand inspection mail, retain checks, cash, and relevant documents and deliver remaining mail to Livestock ID program.
• Review and verify brand inspection documents and fees.
• Prepare validation documents for cash transactions.
• Batch cash transactions and charge transactions for entry into brand inspection database
• Print invoices monthly for charge transactions.
• Serve as Cashier/Reception check-in for department.
• Receive, sort, open mail and prepare daily receipts for deposit and entry into accounting records.
• Review checks and documents for necessary information and request corrections or additional information if necessary.
• Validate documents and record receipts in the computer system.
• Accept payment from general public for various fees by determining correct fees, making change, and writing receipts.

Benefits

• The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave.
• In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• More information is available from the Public Employees Benefit Board.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree