Accounts Payable Administrator

Airshare•Overland Park, KS

4d•Onsite

About The Position

Airshare is a company that values its people and recognizes their contributions to the success of the organization. We believe in teamwork and collaboration to ensure that customers are safely and punctually transported to their destinations. Whether you work as a pilot, mechanic, or part of the operations team, Airshare acknowledges the critical role each individual plays in the seamless execution of every trip. The company prides itself on delivering exceptional service and has fostered a dynamic and rewarding culture. The Accounts Payable Administrator is responsible for overseeing the complete accounts payable process, including payment processing, record management, and supporting the accounting department in maintaining accurate financial records. This position requires working in the Corporate Headquarters office, located in Overland Park, KS. This is not a remote or hybrid role.

Requirements

Qualified candidates will have 3-5+ years of experience in full-cycle Accounts Payable in a high-volume, fast-paced environment.
Must be proficient in standard Office applications, specifically in Microsoft Excel.
Ability to prioritize workload while maintaining attention to detail
Effective communication skills – both oral and written
Ability to work independently & as part of a team

Nice To Haves

NetSuite accounting system experience is a plus
Concur credit card tracking system experience is a plus

Responsibilities

Payment processing and record management
Set up new vendors and maintain vendor records, including W-9s and 1099 reporting requirements
Assist with year-end 1099 reporting
Route bills for approval according to policy and ensure accurate entry and coding in the NetSuite accounting system
Monitor payables aging, preparing, and recording all vendor disbursements to ensure timely payments
Maintain vendor files, statement reconciliations, and vendor communications
Reconcile the month-end accounts payable general ledger account, accrue for recurring vendor bills not received, and provide notes on extraordinary expenditures
Timely and accurate 3-way matching of maintenance, training, and trip-related invoices
Process 3-way matching to Corridor purchase orders, and communicate discrepancies with the parts manager
Maintain maintenance vendor files and communications
Process 3-way matching to NetSuite training purchase orders
Confirm managed training allocation and follow up on unmatched training purchase orders
Other duties as assigned

Benefits

Medical, dental, and vision insurance – if you choose to participate, coverage will commence on the first day of the month following your date of hire
Airshare offers a no-cost medical and dental option at the employee level
Optional supplemental insurance benefits (accident, hospital indemnity, critical illness, life, short-term/long-term disability, and pet)
Paid Parental Leave
Company-paid term life insurance equal to 1.5 times your annual salary
Two 401(k) retirement plans with employer match – you will be eligible to participate on the first of the month following 30 days of employment
PTO is accrued based on the length of employment
11 holidays per year
Access to relocation flights
FREE Full Size on-site Gym with locker rooms and Sauna
Group Fitness Classes and various activities (pickleball, running club, ping pong, etc.)
FREE Access to Bicycle sharing
Indoor and Outdoor Common areas with WIFI
On-site café and Food Truck on Wednesdays
Amazon Delivery lockers
Covered Parking