Accounts Payable Specialist (Manufacturing)

Pioneer Circuits Inc. • Santa Ana, CA

9h • $25 - $30 • Onsite

About The Position

The Accounts Payable Specialist is responsible for managing the full lifecycle of vendor invoices and payments, ensuring accurate, timely, and compliant processing. This role emphasizes paperless processes, three-way matching (invoice, purchase order, and receiving report), and maintaining organized and transparent financial records. The ideal candidate has strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced environment. Job duties may evolve or be modified based on organizational needs.

Requirements

• 2 -3 years of experience in accounts payable or a similar role.
• Strong understanding of basic accounting principles and accounts payable processes.
• Proficiency with accounting software (Sage 100 preferred) and Microsoft Office Suite, particularly Excel.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Solid analytical and problem-solving skills.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Ability to manage high-volume transactions and multiple priorities efficiently.
• High school diploma or equivalent; Associate’s degree in accounting or related field preferred.

Nice To Haves

• Accounts Payable experience in a manufacturing, light industrial, or construction environment is preferred.
• Experience with ERP systems (Sage 100 a plus)

Responsibilities

• Invoice Processing and 3-Way Matching: Review, verify, and process invoices; match invoices with purchase orders and receiving documents to ensure accuracy; set up invoices for payment.
• Payment Processing: Prepare and execute electronic payments, ACH transfers, and check runs; ensure timely payment of vendor invoices.
• Vendor Management: Maintain accurate vendor records, communicate effectively with vendors to resolve discrepancies, and build strong vendor relationships.
• Paperless Workflow: Implement and maintain paperless accounts payable processes to improve efficiency, reduce errors, and support document retention policies.
• Reconciliation: Reconcile accounts payable transactions, resolve invoice and payment discrepancies promptly, and ensure accounts are current.
• Record Keeping and Compliance: Maintain accurate and complete documentation of all accounts payable transactions; ensure adherence to company policies, internal controls, and regulatory requirements.
• Reporting: Generate financial reports, support month-end closing activities, and provide ad hoc reporting as needed.

Benefits

• Pioneer Circuits provides a comprehensive benefits package for all full-time roles, encompassing healthcare, dental, and vision insurance for employees and eligible dependents.
• Additionally, employees enjoy paid vacation, paid holidays, and a 401(k) plan + company match, along with various voluntary benefits options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED