Accounts Receivable Supervisor #00812

Virginia Information Technologies Agency•Richmond, VA

1d•$70,000 - $95,000•Hybrid

About The Position

The Virginia Department of Agriculture and Consumer Services, Division of Administration and Financial Services, is seeking a qualified professional to serve as Accounts Receivable Supervisor within the Finance Office. This new role is responsible for leading the Accounts Receivable team and ensuring accurate timely processing, reporting, and auditing of all agency revenue. This position oversees revenue processing and workflows, accounts receivable reporting, and the maintenance of proper documentation to ensure audit readiness. It also ensures adherence to state and federal requirements governing revenue recognition and debt collection, the Commonwealth Accounting Policies and Procedures (CAPP) Manual, internal control standards, and the accurate recording and reporting of agency financial data in accordance with Generally Accepted Accounting Principles (GAAP). In this role, the supervisor will oversee daily Accounts Receivable operations, and ensure electronic, cash and foreign currency deposits are made within required timeframes in accordance with State Treasury Cash Management and CAPP policies. Responsibilities include monitoring deposit certificates, ACH returns and revenue interfaces to ensure compliance with Agency, CAPP, and VA Dept. of Treasury requirements and system deadlines. The supervisor will also direct accounts receivable and debt collection activities, including oversight of the agency’s collection agency and coordination with the OAG while ensuring that write-offs, refunds and annual due diligence processes are properly documented, justified and processed in a timely manner. This position further includes overseeing revenue reconciliations and required quarterly and annual reporting, preparing adjusting entries, resolving discrepancies with Treasury, and managing vendor administration to ensure required IRS W-9 and W-8 documenting is obtained, reviewed, and approved in accordance with CAPP requirements. Additionally, the successful candidate will perform key supervisory functions such as conducting performance evaluations, managing employee relations and disciplinary actions, supporting recruitment and hiring efforts, scheduling staff, and reviewing and approving leave requests. This position is ideal for a detail-oriented individual who demonstrates strong financial oversight, sound judgment, and a commitment to operational excellence and regulatory compliance. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy.

Requirements

Comprehensive knowledge and ability to apply generally accepted accounting principles, accounts payable principles and best practices, as well as auditing requirements, regulatory compliance
A working understanding of expenditure and revenue transaction processing
Experience ensuring prompt and accurate processing and recording of financial transactions and applying fiscal policies and procedures
Knowledge of performance management and supervisory principles including demonstrated ability to manage, supervise, and train a staff of accounting professionals while managing multiple priorities and meeting rigid deadlines
Ability to understand and apply internal control concepts
Ability to use automated accounting/financial applications and ability to analyze financial system data using intermediate/advanced spreadsheet skills (i.e. Excel)
Ability to interpret and apply complex financial policies and procedures, resolve issues and make independent logical decisions and/or recommendations in a diverse operational environment
Detail oriented with strong organizational skills and ability to effectively manage multiple tasks
Effective professional oral and written communication skills
Proficiency in office technology, including financial accounting systems and the Microsoft Office Suite, particularly Excel, Word and Outlook
Provide quality customer service to internal and external customers
HS Diploma/GED required

Nice To Haves

A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities to include experience with revenue and expenditure accounting processes, transactions, general ledger, and accounting and financial reporting functions

Responsibilities

Leading the Accounts Receivable team
Ensuring accurate timely processing, reporting, and auditing of all agency revenue
Overseeing revenue processing and workflows
Overseeing accounts receivable reporting
Maintaining proper documentation to ensure audit readiness
Ensuring adherence to state and federal requirements governing revenue recognition and debt collection, the Commonwealth Accounting Policies and Procedures (CAPP) Manual, internal control standards, and the accurate recording and reporting of agency financial data in accordance with Generally Accepted Accounting Principles (GAAP)
Overseeing daily Accounts Receivable operations
Ensuring electronic, cash and foreign currency deposits are made within required timeframes in accordance with State Treasury Cash Management and CAPP policies
Monitoring deposit certificates, ACH returns and revenue interfaces to ensure compliance with Agency, CAPP, and VA Dept. of Treasury requirements and system deadlines
Directing accounts receivable and debt collection activities, including oversight of the agency’s collection agency and coordination with the OAG while ensuring that write-offs, refunds and annual due diligence processes are properly documented, justified and processed in a timely manner
Overseeing revenue reconciliations and required quarterly and annual reporting
Preparing adjusting entries
Resolving discrepancies with Treasury
Managing vendor administration to ensure required IRS W-9 and W-8 documenting is obtained, reviewed, and approved in accordance with CAPP requirements
Performing key supervisory functions such as conducting performance evaluations, managing employee relations and disciplinary actions, supporting recruitment and hiring efforts, scheduling staff, and reviewing and approving leave requests