Administrative Assistant (On- Site)

Careers Opportunities at AVI Foodsystems•Warren, OH

7d•Onsite

About The Position

AVI Foodsystems is looking for an energetic and optimistic leader to immediately hire to fill the role of Administrative Assistant at our Headquarters location in Warren, OH . This is a Monday - Friday Dayshift position. Founded in 1960, AVI Foodsystems has evolved into one of the most respected and trusted food service companies in the nation. Providing comprehensive food services with a focus on the highest quality and freshest ingredients, impeccable service and total value is the reputation we have earned and live up to everyday. Provide administrative support to the Vice President, National Operations for Amazon, such as managing daily schedule, answering phone calls, and preparing the Vice President, National Operations for Amazon for various meetings and calls Maintain client records including files, spreadsheets, directories, etc. Arrange conference calls, schedule and assemble meetings Communicate effectively with internal Headquarters Service Center, operations departments and field operators Manage phone calls and provide message follow up Manage organization of internal and external meetings on Microsoft Outlook calendar Research and manage projects and tasks as assigned Support managers and team members reporting to the Vice President, National Operations for Amazon as needed Various duties as assigned by the Vice President, National Operations for Amazon

Requirements

Must be proficient in Microsoft Outlook, Word, and Excel and knowledge of Window based applications
Ability to create Microsoft Word and Excel documents with requested data
Ability to learn and problem solve; analytical
Ability to self-supervise and be self-motivated
Serve as a role model and advocate for the company
Conduct and maintain a professional, courteous and positive image at all times
Possess excellent organizational, writing and communication skills
Ability to multi-task, stay focused and achieve deadlines, especially during high pressure situations; ability to shift priorities and job tasks quickly
Must be extremely organized and have strong attention to detail
Ability to proof read documents
Ability to work in a team environment and communicate with all levels in the company in accordance with AVI Core Values
Must be confidential and trustworthy

Responsibilities

Provide administrative support to the Vice President, National Operations for Amazon, such as managing daily schedule, answering phone calls, and preparing the Vice President, National Operations for Amazon for various meetings and calls
Maintain client records including files, spreadsheets, directories, etc.
Arrange conference calls, schedule and assemble meetings
Communicate effectively with internal Headquarters Service Center, operations departments and field operators
Manage phone calls and provide message follow up
Manage organization of internal and external meetings on Microsoft Outlook calendar
Research and manage projects and tasks as assigned
Support managers and team members reporting to the Vice President, National Operations for Amazon as needed
Various duties as assigned by the Vice President, National Operations for Amazon