Administrative Coordinator

Dracko Merchandising • Dallas, TX

9d

About The Position

We’re looking for a highly organized and motivated Administrative Coordinator to join our team. This role will focus on key administrative functions, particularly working along with accounts payable and receivable , while supporting various departments to streamline processes and improve workflows. You’ll report directly to the Administrative Manager and work to ensure operations run smoothly and efficiently.

Requirements

• Experience : 2+ years in administrative coordination, office management, or a similar role, with experience in accounts payable/receivable.
• Education : Associate or bachelor’s degree in business administration, Accounting, or related field preferred.
• Skills : Bilingual in English and Spanish
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Hands-on experience with QuickBooks or other accounting software.
• Strong organizational, time-management, and communication skills.
• Ability to work independently and manage multiple tasks effectively.
• Knowledge of office management and financial reporting.

Nice To Haves

• Experience with budgeting or basic financial management .
• Familiarity with HR processes, such as onboarding.
• Experience with tax compliance and financial regulations.
• Knowledge of communication tools like Slack or MS Teams.

Responsibilities

• Vendor & Financial Management: Oversee accounts payable for vendors, maintaining strong relationships and resolving issues.
• Process invoices, ensure accuracy, and manage payment terms.
• Monitor tax liabilities and ensure timely payments in compliance with regulations.
• Track company credit card expenses and assist with business expense policies.
• Accounts Payable & Receivable: Code and enter invoices into QuickBooks, ensuring proper allocation and following approval workflows.
• Reconcile vendor statements and bank accounts monthly.
• Assist with collections and resolve invoice discrepancies.
• Reporting & Analysis: Generate and analyze regular financial reports related to accounts payable/receivable.
• Provide insights to supervisors regarding trends, cash flow, and outstanding liabilities.
• Process Improvement & Compliance: Identify opportunities for process improvements in financial operations.
• Ensure compliance with financial regulations and company policies.
• Training & Cross-Departmental Collaboration: Lead training sessions for junior staff, with a focus on accounts payable and receivable processes.
• Collaborate with other departments to ensure smooth financial operations and data accuracy.
• Backup & Leadership Support: Provide backup support during critical financial periods (month-end, quarter-end, year-end).

Benefits

• This is an exciting opportunity for someone who is proactive and eager to take ownership of key administrative functions.
• In this role, you’ll play a critical part in supporting our operations and helping the company grow.
• We offer a dynamic, collaborative environment where your contributions are valued, and there are plenty of opportunities for career growth and development.
• We’re committed to fostering a supportive workplace culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree