Administrative Coordinator

Loyola Marymount University • Lewisboro, NY

9d

About The Position

The Summer University Events Intern position at Loyola Marymount University offers a unique opportunity to engage with a diverse range of summer programs hosted on campus. The office coordinates various conferences, youth camps, and events, providing essential services such as housing, meal plans, logistics, and support for all participants. This internship is designed to offer hands-on experience in event management and guest services, making it an excellent fit for students pursuing careers in higher education and student affairs. Interns will receive on-campus housing and an hourly stipend while contributing to the success of LMU's vibrant summer conference initiatives. The intern will collaborate with the University Events leadership team to ensure a seamless experience for all conference guests. This Administrative Coordinator position is temporary. The position is anticipated to start in mid-May and is anticipated to end in early August. Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.) Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions. We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience. We enroll an academically ambitious, multicultural, and socioeconomically diverse student body. We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity. Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship. LMU is a unique and rewarding place to work. As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment. We are proud of the programs, benefits and services we provide our community. We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect. EEO Statement Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character. To learn more about the University's Statement of Non-Discrimination policy and related grievance procedures, click here. To report questions or concerns about sex-based discrimination, please contact [e-mail] or 310.568.6105. To learn more about Federal & State Employment Notices, click here:

Requirements

• Typically a Bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Minimum 2 years supervisory office work experience in a customer service and event management setting. Previous experience in higher education event/conference technology management highly desired.
• Demonstrated knowledge in areas of: Marketing, Management, Higher Education, or any related field.
• Exemplary written and oral communication skills.
• Highly developed organizational and leadership skills.
• Demonstrated computer competency and preferably knowledgeable in Microsoft Office Suite.

Nice To Haves

• Previous experience in higher education event/conference technology management highly desired.

Responsibilities

• Assist in training student staff and preparing for summer conference operations.
• Coordinate with maintenance and custodial services to ensure readiness of facilities.
• Support the department leadership in confirming arrangements with conference coordinators.
• Assist in maintaining accurate records and documentation for all conference operations.
• Co-supervise and evaluate student staff, providing feedback and organizing training sessions.
• Delegate tasks and foster a supportive team environment.
• Oversee all aspects of conference group check-ins and check-outs.
• Manage front desk operations and serve as the primary contact for guests’ inquiries.
• Address and resolve any issues that arise during conferences, ensuring a positive guest experience.
• Maintain accurate inventory records for supplies, linens, keys, and other essential materials.
• Assist with the preparation of reports and documentation for each conference group.
• Participate in an on-call rotation to respond to emergency situations as needed.
• Perform other related duties as assigned to support the overall success of summer conference programming.

What This Job Offers

• Career Level: Entry Level