PEAK - Administrative Support Specialist
About The Position
Fleet Services is hiring a Admin Support Specialist through PEAK. The position starts on 3/9 and is estimated to last six months. Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Mains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services. Monitors and orders supplies for the office and completes requisitions. Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel. Prepares various reports and makes copies and assembles materials. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans and organizes meetings and programs. Makes travel arrangements. Performs related duties as assigned to successfully fulfill the function of the position.
Requirements
- High School Diploma or GED
- 24 months office, clerical, or administrative experience
- Valid driver's license may be required for work in certain areas for the performance of specific job duties
- Knowledge of office procedures
- General office and customer service skills
- Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask, be organized, and self-motivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
- Ability to travel between work sites as needed
Responsibilities
- Resolving routine questions and problem
- Filing maintenance
- Scheduling appointments
- Reception
- Inventory management
- Typing
- Report preparation
- Preparing correspondence
- Receiving incoming calls
- Recording messages
- Providing information regarding location or availability of materials, resources, and services
- Monitoring and ordering supplies
- Preparing various reports
- Collecting time sheets
- Entering data into PeopleSoft
- Tracking leave
- Completing ETR's, and special pays
- Opening, routing, and preparing incoming and outgoing mail
- Planning and organizing meetings and programs
- Making travel arrangements
- Running errands for the department
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
