PEAK - Administrative Support Specialist
About The Position
Fleet Services is hiring a Admin Support Specialist through PEAK. The position starts on 3/9 and is estimated to last six months. Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Maintains office files that may be of a confidential nature. Schedules various appointments for office personnel and ensures administrative details are completed. Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources, and services. Monitors and orders supplies for the office and completes requisitions. Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel. Prepares various reports and makes copies and assembles materials. May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays. Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans and organizes meetings and programs. Makes travel arrangements. Performs related duties as assigned to successfully fulfill the function of the position.
Requirements
- High School Diploma or GED
- 24 months office, clerical, or administrative experience
- Valid driver's license may be required for work in certain areas
- Knowledge of office procedures
- General office and customer service skills
- Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask, be organized, and self-motivated
- Ability to work in stressful situations
- Ability to communicate verbally and in writing
- Ability to travel between work sites as needed
Responsibilities
- Resolving routine questions and problems
- Filing maintenance
- Scheduling appointments
- Reception duties
- Inventory management
- Typing
- Report preparation
- Correspondence
- Maintaining confidential office files
- Scheduling appointments for office personnel
- Receiving incoming calls and referring to appropriate person
- Recording messages or responding to callers
- Serving as a contact person for other employees or the outside public
- Providing information regarding location or availability of materials, resources, and services
- Monitoring and ordering supplies
- Preparing correspondence
- Reviewing and responding to routine correspondence
- Preparing reports and assembling materials
- Acting as payroll coordinator or assisting with payroll duties
- Collecting time sheets, entering into PeopleSoft, tracking leave, completing ETR's, and special pays
- Opening, routing, and preparing mail
- Running errands for the department
- Planning and organizing meetings and programs
- Making travel arrangements
- Performing related duties
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
