Adminstrative Assistant

Clēnera, LLC • Boise, ID

1d • Hybrid

About The Position

The Administrative Assistant serves as the first point of contact for visitors and callers, providing a welcoming and professional presence at the front desk. This role is responsible for managing incoming communications, supporting administrative functions, and maintaining a clean, well-stocked, and inviting office environment supporting both administrative and logistical needs across the organization. The Administrative Assistant ensures a positive experience for guests and contributes to the smooth operation of the workplace.

Requirements

• Education: Associate’s degree or equivalent years of experience.
• Experience: Minimum of 1-2 years of experience in an administrative role, office management role, or similar.
• Technology: Proficiency with Microsoft Office Suite, and an ability to learn company-specific software programs, tools, processes, and machines.
• Skills/Attributes: Demonstrates exceptional time management skills to effectively prioritize tasks and meet deadlines in a fast-paced environment.
• Communicates clearly and professionally in both written and verbal formats, ensuring accurate and respectful interactions.
• Maintains strong organizational abilities to manage multiple responsibilities and maintain structured systems.
• Pays close attention to detail, ensuring accuracy in documentation, scheduling, and communications.
• Strong in Microsoft Office Suite and other productivity tools, enabling efficient document creation and data management.
• Applies sound problem-solving skills to anticipate issues and implement effective solutions.
• Exercises discretion and maintains confidentiality when handling sensitive information and communications.
• Adapts to shifting priorities and handles multiple tasks simultaneously with professionalism and composure.
• Self-motivated to work through complex problems and competing priorities, including a high level of detail and organization.
• Effective verbal and written communication skills.

Responsibilities

• Serve as the primary point of contact: greet and assist all visitors with warmth and professionalism, ensuring smooth day-to-day operations.
• Answer and route incoming phone calls and emails promptly and courteously, ensuring accurate message delivery and follow-up.
• Maintain and manage the cleanliness and organization of the shared office spaces, including inventory and procurement of office supplies, kitchen stock, and equipment, ensuring cost-effective purchasing and consistent availability.
• Manage the relationship with the building manager and maintenance staff to ensure facility-related requests and maintenance issues are addressed promptly to ensure a safe, functional, and collaborative environment.
• Receive, sort, and distribute incoming mail and packages, and coordinate outgoing shipments with appropriate carriers and documentation.
• Schedule and confirm appointments, meetings, and conference room bookings, ensuring efficient use of shared spaces and resources.
• Provide general administrative support including data entry, document preparation, expense reporting, and photocopying as needed by various departments.
• Support and execute org-wide (monthly, quarterly, bi-annual) event planning, including meeting space, catering, and other logistical considerations.
• Collaborate with individual department, as well as cross-functionally with other departments within the organization.
• Maintain organizational excellence in terms of project timelines and deliverables.
• Demonstrates the Clēnera Core Values of Caring, Committed, and Courageous.
• Other duties as assigned.

Benefits

• Clēnera pays 100% of employee and dependent premiums for a suite of medical, dental, and vision coverages.
• Hybrid Work Environment
• HSA and FSA Plans Available
• Employee Assistance Program
• Retirement Plan with Employer Match
• Life Insurance (Basic, Voluntary, and AD&D
• Paid Time Off (Vacation and Public Holidays)
• Incentive Pay and RSU Plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree