ADMINSTRATIVE ASST (78740)
About The Position
Administrative Assistant – Not Remote or Hybrid. As an Administrative Assistant in the Marion, OH Fuel (Energy) department, you will have constant customer interaction via phone, email and face-to-face. Job duties include but are not limited to: receiving and processing fuel orders, invoicing and processing month-end statements. This person will agree to follow COFC’s Credit Policy and work with the Credit Manager to open new accounts, accurately apply payments to current open accounts and collect and apply payments to C.O.D. accounts. This role requires accuracy and will maintain confidentiality with all accounts. This position includes working with pre-paid contracts, record keeping, auditing lists of gallons and truck tickets, tracking inventory and various clerical tasks. The candidate will be required to work weekends, seasonal hours, holidays and overtime as needed. It is imperative that the Administrative Assistant maintain a friendly, professional and positive attitude that promotes teamwork and a favorable image of the cooperative.
Requirements
- Must maintain confidentiality
- Must have strong computer skills including proficiency in Microsoft Excel
- Must be able to work with and meet strict deadlines
- Must possess a strong attention to detail
- Must have strong math skills
- Good communication skills with customers and coworkers
- Initiative to work independently and also in a team environment
- Must be an adaptable self-starter
- Remain calm in a very busy office
- Must have and maintain good attendance
- Must be willing to share an office area with coworkers and understand you will not have a private office to yourself.
- High school diploma or equivalent
- Must have a valid driver license with a clean record
- Must have dependable transportation
- Compliance with all Company policies, procedures and practices is expected.
- Must be drug free and agree to follow all drug and alcohol policies which include participation in pre-employment, random and reasonable suspicion drug and alcohol testing.
- Must be willing to undergo a background and credit check in accordance with the law with favorable results.
Nice To Haves
- Previous experience with an Energy company.
- Agricultural background
Responsibilities
- Receiving and processing fuel orders
- Invoicing and processing month-end statements
- Follow COFC’s Credit Policy
- Work with the Credit Manager to open new accounts
- Accurately apply payments to current open accounts
- Collect and apply payments to C.O.D. accounts
- Maintain confidentiality with all accounts
- Work with pre-paid contracts
- Record keeping
- Auditing lists of gallons and truck tickets
- Tracking inventory
- Various clerical tasks
- Maintain a friendly, professional and positive attitude that promotes teamwork and a favorable image of the cooperative
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
