Advancement Project Manager & Systems Analyst

Indiana University Foundation•Bloomington, IN

4h•$65,000 - $70,000•Hybrid

About The Position

Indiana University (IU), the IU Foundation (IUF), and the IU Alumni Association (IUAA) are looking for a curious, relationship‑driven problem solver to step into a high‑impact, highly collaborative role: Advancement Project Manager & Systems Analyst. If you thrive in environments where the work is meaningful, the problems are complex, and no two days look the same — this is your opportunity. In this role, you’ll help bring clarity to ambiguous challenges and move important initiatives forward across advancement. This role will drive the Business Transformation Office initiatives partnering with leaders to understand goals, constraints and pain points of current business processes. Outcomes will include process mapping, facilitating alignment to move ideas into execution, progress tracking, and more in this dynamic environment. You’ll flex between analysis, coordination, facilitation, and execution, depending on what the work requires. It’s a role for someone who loves solving undefined problems and helping teams organize complexity into actionable steps. The Advancement Project Manager & Systems Analyst supports the advancement goals and objectives of Indiana University (IU), the Indiana Alumni Association (IUAA), and the Indiana University Foundation (IUF). This role focuses on understanding problems that are not fully defined, clarifying priorities, mapping processes, and identifying continuous improvement opportunities that may involve projects and/or automation. Success in this role depends on strong relationships, sound judgment, adaptability, and the ability to move work forward in ambiguous and evolving environments.

Requirements

Strong interpersonal and communication skills; ability to build trust quickly.
Comfort working in ambiguity and helping others bring clarity to complex problems.
Demonstrated initiative and follow-through; anticipates needs rather than waiting for direction.
Ability to work effectively with stakeholders at all levels and across disciplines.
Strong analytical thinking and problem-solving skills.
Ability to understand, document, and improve cross-functional and complex business processes.
Curious about continuous improvement, automation, and practical uses of technology.
Adaptability to shifting priorities, scopes, and working styles.
Bachelor’s degree required.
Three years of professional work experience required.
Candidates may come from a variety of backgrounds (e.g., operations, HR, administration, systems, or analyst roles), especially those known as reliable problem solvers or “go-to” contributors.

Nice To Haves

Five years of professional experience preferred; equivalent combinations of education and experience will be considered.
Consider including cover letter to highlight your interest in the role and showcase your Project Management transferrable skillset.

Responsibilities

Partnering with leaders and stakeholders to understand goals, challenges, and constraints.
Asking questions, synthesizing input, and helping clarify priorities and desired outcomes.
Analyzing current processes and workflows to identify gaps, inefficiencies, and improvement opportunities.
Mapping and documenting processes to support continuous improvement, standardization, and/or automation.
Validating that proposed solutions align with business needs and are practical to implement.
Supporting communication, change readiness, and adoption as processes and tools evolve.
Organizing loosely defined efforts into clear next steps, decisions, and actions.
Adapting structure and approach based on the size, complexity, and maturity of the work.
Facilitating discussions, aligning stakeholders, and helping teams move from ideas to execution.
Tracking progress and surfacing risks, dependencies, and decisions needed to keep work moving.
Providing timely, practical updates to leadership and stakeholders.
Flexing between analysis, coordination, facilitation, and execution support as needed.