AP and General Accounting Specialist

The Palms Hotel & Spa•Miami Beach, FL

About The Position

The Palms Hotel and Spa, Miami Beach, is an independent luxury beach resort focused on wellness, sustainability and personalized service. Our beachfront property features 247 guest rooms and suites, an extensive tropical garden and pool area with Tiki Bar, a spacious beach concession, and over 8,000 square feet of indoor and outdoor meeting space for social and corporate events. The hotel’s signature eatery, Essensia Restaurant and Bar, delivers all-natural dining with a focus on locally and sustainably sourced ingredients. The Palms AVEDA Spa features holistic treatments influenced by ancient Ayurvedic philosophy designed to deliver a highly personalized experience. A member of Preferred Hotels and Resorts and Beyond Green, The Palms has been independently owned and operated by a European family for over 25 years. Known as Miami Beach’s premier destination for wellness and relaxation, a forerunner in sustainable hotel operations, an expert in wedding services, an authority in healthful eating and all-natural spa services, our hotel, restaurant and spa have won many accolades and awards. Enjoy a stable work environment in a professionally run hotel, where we help each other to flourish and grow. Come and be a part of The Palms family! JOB SUMMARY: The AP and General Accounting Specialist is responsible for managing the hotel’s full-cycle accounts payable process and supporting various accounting functions, including Food & Beverage payroll distribution. This role may also assist with general cashiering, petty cash, general ledger postings, guest inquiries, and account reconciliations as needed.

Requirements

Associate degree in Accounting or Business preferred.
Minimum 2 years of accounts payable experience.
Strong analytical, organizational, and multitasking skills.
Excellent communication skills; fluency in English required (additional languages a plus).
Customer service–oriented with the ability to work in a fast-paced, multicultural environment.
Professional appearance and demeanor.
Proficiency in Word, Excel, and email communication.
Ability to work independently with minimal supervision as well as collaboratively with team members and hotel staff at all levels.

Nice To Haves

Experience with Scala and ADACO a plus.
Prior hotel accounting experience highly preferred.

Responsibilities

Receive and verify a high volume of invoices and requisitions for goods and services.
Ensure all transactions comply with established accounting policies and procedures.
Review and confirm proper general ledger coding for all invoices.
Post invoices for payment and maintain organized files for outstanding items.
Use aging reports to determine vendor payments in accordance with credit terms (typically 30 days unless otherwise specified).
Prepare and process weekly check runs, ACH payments, and wire transfers.
Prepare checks for mailing and maintain digital filing (SCAN) for paid invoices.
Transmit daily invoice and payment postings to the general ledger.
Reconcile the A/P aging report to the general ledger daily.
Create and maintain vendor records in the accounting system.
Communicate effectively with vendors and internal managers to resolve inquiries.
Ensure compliance with Florida sales and use tax requirements for hotel purchases.
Collect and maintain W-9 and 1099 documentation and assist with annual 1099 reporting.
Review monthly vendor statements and resolve discrepancies.
Reconcile monthly hotel purchasing credit card activity.
Maintain capital purchase and deposit account invoicing for the Director of Finance.
Assist the Director of Finance with monthly expense review to ensure accurate accruals.
Prepare Food & Beverage service charge sheets for payroll processing.
Assist with other related project
Maintain the highest level of customer service and guest satisfaction according to the standards set forth by The Palms Hotel and Spa
Ensure compliance with health and sanitation policies in all areas
Adhere to all fire, safety, and security procedures according to hotel policy
Adhere to all sustainability guidelines as per the Inspired by Nature Program