AP Specialist III

PowerSecure, Inc.•Durham, NC

5d•Hybrid

About The Position

Data entry of invoices/credits including 3-way match to Purchase Order in PowerSecure ERP System Evaluate purchases for PO validation, following up with appropriate Purchasing Personnel or budget owners to fix any issues with pricing, received discrepancies in order to process Invoices against PO’s including requesting POD from Suppliers when necessary Evaluate invoices for discounts, highlighting for AP Specialist I & II for keying Responsible for keying/processing more complicated invoices/PO’s (serialized orders, etc) Assist Senior AP Specialist in reviewing and following up on RNI reports Participate in training new and less experienced AP Specialists in efficient invoice and PO processing Work with Accounts Payable Manager in updating processes, creating Process documentation and instructions. Support PowerSecure budget owner with GL coding of invoices Process employee expense reports for reimbursement, preparing reports for follow up with PCard holders and submittal to Payroll Troubleshoot invoice issues and interact with vendors by phone and email for payment status, missing invoices, statement questions, reconciling account, credits, refund requests, etc. PowerSecure GL account reconciliation as assigned Ownership of PCard and ability to manage personal expense reports effectively Process incoming mail and monitor AP mailbox for distribution of tasks Prepares journal entries for Month End Accruals and reclasses as needed Stuff and mail checks Vendor Certificate of Insurance Compliance Works with COI administration software Vendor Vetting/Approval Credit Application Completion Monitors Positive Pay Exceptions Assist with special projects and yearly audits as assigned. Other duties as assigned

Requirements

High School Diploma
Minimum of 3 - 5 years of experience in Accounts Payable
Thorough knowledge and understanding of Accounts Payable principles
Proficient in MS Word, Excel, and Outlook software programs
Excellent verbal and written communication skills required
Excellent attention to detail required
Excellent time management and organizational skills
Ability to effectively work independently and in a team environment
Excellent customer service skills both with vendors and internal staff

Responsibilities

Data entry of invoices/credits including 3-way match to Purchase Order in PowerSecure ERP System
Evaluate purchases for PO validation, following up with appropriate Purchasing Personnel or budget owners to fix any issues with pricing, received discrepancies in order to process Invoices against PO’s including requesting POD from Suppliers when necessary
Evaluate invoices for discounts, highlighting for AP Specialist I & II for keying
Responsible for keying/processing more complicated invoices/PO’s (serialized orders, etc)
Assist Senior AP Specialist in reviewing and following up on RNI reports
Participate in training new and less experienced AP Specialists in efficient invoice and PO processing
Work with Accounts Payable Manager in updating processes, creating Process documentation and instructions.
Support PowerSecure budget owner with GL coding of invoices
Process employee expense reports for reimbursement, preparing reports for follow up with PCard holders and submittal to Payroll
Troubleshoot invoice issues and interact with vendors by phone and email for payment status, missing invoices, statement questions, reconciling account, credits, refund requests, etc.
PowerSecure GL account reconciliation as assigned
Ownership of PCard and ability to manage personal expense reports effectively
Process incoming mail and monitor AP mailbox for distribution of tasks
Prepares journal entries for Month End Accruals and reclasses as needed
Stuff and mail checks
Vendor Certificate of Insurance Compliance
Works with COI administration software
Vendor Vetting/Approval
Credit Application Completion
Monitors Positive Pay Exceptions
Assist with special projects and yearly audits as assigned.
Other duties as assigned