AP Specialist

Thompson Hospitality Corporation • Reston, VA

5d

About The Position

The Accounts Payable (AP) Specialist is responsible for executing and supporting end-to-end AP processes across multiple business entities and affiliated brands. This role oversees weekly check runs, intercompany billing, vendor account reconciliation, and expense submissions to Compass Group and other partners. Key duties include processing overhead and tax-related invoices, entering and mailing commission and reimbursement checks, managing corporate cards, uploading payment files, and ensuring compliance with reporting requirements such as royalty submissions and sales tax entries. The AP Specialist also supports system maintenance tasks (e.g., vendor setup/voids, fixed asset forms) and maintains communication with vendors and internal departments to resolve inquiries efficiently.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 2+ years of experience in accounts payable or a related finance role.
• Strong proficiency in Microsoft Dynamics GP, Compeat, and Fintech.
• Experience with Works (Visa), EDI invoice processing, and online banking portals (e.g., BOA B2Bi).
• Solid knowledge of sales tax, intercompany accounting, and expense report workflows.
• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks) and Microsoft Excel.
• Strong attention to detail and ability to manage multiple tasks.
• Excellent communication and problem-solving skills.
• Knowledge of GAAP and general accounting principles is a plus.
• Be a self-starter with the ability to work with little to no direction and take initiative.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times (e.g., files, laptop, office equipment).
• Ability to use hands and fingers for keyboarding, writing, and calculator use.
• May occasionally need to stand, bend, or reach during filing or light office organization.
• Visual acuity required for viewing computer screen and reviewing detailed financial documents.
• Ability to communicate clearly and effectively, both verbally and in writing.

Responsibilities

• Process and verify invoices, ensuring accuracy and compliance with company policies.
• Match invoices to purchase orders and receipts, resolving discrepancies as needed.
• Prepare and process electronic transfers, checks, and ACH payments.
• Maintain vendor records and respond to inquiries regarding payments and invoices.
• Reconcile AP transactions and ensure accounts are up to date.
• Assist with month-end closing processes, including AP aging reports.
• Collaborate with internal teams, such as Procurement and Finance, to resolve invoice issues.
• Ensure compliance with internal controls and company policies.
• Support audits by providing necessary documentation and reports.
• Process and review weekly check runs.
• Upload payment files to BOA B2Bi portal; Manage Visa Corporate Card
• Process Compass Group bills and intercompany journal entries.
• Submit expense reports for approval and send to Compass Group upon sign-off.
• File and submit brand sales, royalties, and TH credits.
• Process personal expenses, petty cash, TI reimbursements, and check requests.
• Process overhead and tax-related invoices (corporate, property, litter, etc.).
• Reconcile vendor lists and accounts for Overhead AP and entities.
• Review and post monthly sales tax entry batches across all companies.
• Generate end-of-period reports.
• Maintain Wisely card system: add locations, process funding files, assist with loads.
• Monitor AP inboxes and respond to vendor and unit payment inquiries.
• Set up new vendors, locations, distributors; validate W-9s and payment terms.
• Add/void vendor entries and support GL 1699-000 reconciliations and fixed asset documentation.

Benefits

• Health/Dental/Vision
• Paid Time Off
• 401(k), matched up to 4%
• Short and Long Term Disability
• Tuition Reimbursement
• Employee Referral Program
• Pet Insurance
• Discounts: Hotels, Travel, Tickets, Restaurants
• Employees and their relatives are eligible for a discounted meal plan at any of our HBCU client locations while they are attending school

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree