AP/Travel & Expense Coordinator

Aston Carter•Diamond Bar, CA

3d•$26 - $26•Hybrid

About The Position

The AP/Travel & Expense Coordinator is a crucial member of the Finance, Accounting, and Travel Services department. This role is primarily responsible for managing campus-wide travel operations and expense processing. You will oversee daily activities in Concur, assist employees with travel bookings, reconcile corporate credit card transactions, and handle journal entries. We seek a detail-oriented and service-driven individual who thrives in a high-volume, customer-facing environment.

Requirements

Experience with Concur is required.
Strong customer service skills with the ability to communicate professionally with employees and vendors.
Basic proficiency in Excel, including copying and pasting data and using simple formulas.
High attention to detail and ability to manage recurring, transactional work.
Ability to work collaboratively across various departments.

Nice To Haves

Experience in a nonprofit or university environment is preferred.
Familiarity with systems similar to Concur is a plus.
Prior experience in supporting travel, expense, or accounting functions is advantageous.

Responsibilities

Process daily travel and expense reports in Concur, ensuring accuracy and compliance with company policies.
Provide support for campus-wide travel needs, including booking flights, making hotel reservations, and addressing travel-related inquiries.
Serve as the primary point of contact for travel inquiries and support.
Reconcile monthly corporate credit card transactions.
Review and approve monthly credit card reconciliations and employee reimbursements.
Process and post journal entries related to travel and expense transactions.
Support data entry and transaction processing, including basic tasks in Excel.
Interact with internal employees and external vendors to resolve travel and expense issues.
Maintain clear documentation and ensure timely processing of all transactions.