Assistant Director of Analytics and Programming

University of Tulsa•Tulsa, OK

23h

About The Position

Essential Functions (Key Responsibilities): Financial Management: Manage the Center’s financial operations including budgeting, purchasing, vendor management, updating technology platforms subscriptions and maintenance, event registration payments, and ensuring compliance with The University’s fiscal practices. Data Management, Analysis, & Reporting: Collect, enter, and maintain high-accuracy records of all CCDPE data ensuring completeness and accuracy. Analyze all institutional data to identify trends and present findings to inform strategic decisions. Prepare reports for institutional and national outcomes as the project manager of the NACE First Destination Survey (FDS) program, including: Overseeing marketing and tracking, including incentives, campus outreach, and text/email campaigns. Implementing strategies to identify and locate non-respondents through social media and other outlets. Working closely with institutional data/registrar for data comparison and cleaning. Publishing all associated institutional, NACE, internal advisory board, and other stakeholder reports. Leadership & Supervision: Serve as a direct supervisor to assigned student employees, fostering professional development, accountability, and collaboration. Participate as a member of the Center’s Career Leadership team with the Director and other Assistant Directors, contributing to strategic discussions, problem-solving, and decision-making. Assist Director in hiring and administrative responsibilities related to onboarding and training personnel. Event Analytics & Programming: Assist in managing logistics, vendor coordination, and on-site execution for all events (Career Fairs, workshops, networking events, etc). Lead event registration and manage employer communications, payments, and customer service related to employer engagement. Employer Relations & Development : Develop meaningful connections with employer partners to cultivate sponsorship opportunities for the Center and increase employer engagement related to student job placement, internships, and other experiential learning opportunities. Administrative Systems Management: Coordinate technology needs for the Center and liaise with campus and divisional IT to ensure operational efficiency. Lead process improvement initiatives to streamline workflows and enhance communication. Serve as the project manager for CCDPE technology platforms (12twenty, WriteSea, Qualtrics), including: Managing data imports, survey data, and system maintenance Approving jobs, employers, events, and student accounts Servicing alumni accounts Archiving withdrawn/dismissed student accounts Facilitating staff training related to these programs Required Qualifications: Knowledge/Skill/Ability Equivalent Education/Experience Strong analytical ability to interpret and use complex data, logical and data-driven work style. Ability to adapt to rapidly changing technology and business practices and to communicate relevant information in an effective, accurate and professional manner. Proficient with Microsoft Suite. Excellent verbal and written communication skills and interpersonal skills. Ability to maintain a high level of confidentiality. High attention to detail, demonstrated practice of establishing effective priorities and meeting deadlines. Bachelor’s degree from a regionally accredited institution required Must have 2 years of experience working in higher education; 5 years of experience preferred Previous experience working in a student services or career office preferred. Previous experience working with faculty and staff across multiple colleges and disciplines preferred. Fluency in 12twenty, Qualtrics, and other technology platforms used in supporting Career Services. Special Job Dimensions: Requires working with highly sensitive or confidential information. Occasional evening events may occur. Note: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description. The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world. The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.

Requirements

Strong analytical ability to interpret and use complex data, logical and data-driven work style.
Ability to adapt to rapidly changing technology and business practices and to communicate relevant information in an effective, accurate and professional manner.
Proficient with Microsoft Suite.
Excellent verbal and written communication skills and interpersonal skills.
Ability to maintain a high level of confidentiality.
High attention to detail, demonstrated practice of establishing effective priorities and meeting deadlines.
Bachelor’s degree from a regionally accredited institution required
Must have 2 years of experience working in higher education

Nice To Haves

5 years of experience preferred
Previous experience working in a student services or career office preferred.
Previous experience working with faculty and staff across multiple colleges and disciplines preferred.
Fluency in 12twenty, Qualtrics, and other technology platforms used in supporting Career Services.

Responsibilities

Manage the Center’s financial operations including budgeting, purchasing, vendor management, updating technology platforms subscriptions and maintenance, event registration payments, and ensuring compliance with The University’s fiscal practices.
Collect, enter, and maintain high-accuracy records of all CCDPE data ensuring completeness and accuracy.
Analyze all institutional data to identify trends and present findings to inform strategic decisions.
Prepare reports for institutional and national outcomes as the project manager of the NACE First Destination Survey (FDS) program
Serve as a direct supervisor to assigned student employees, fostering professional development, accountability, and collaboration.
Participate as a member of the Center’s Career Leadership team with the Director and other Assistant Directors, contributing to strategic discussions, problem-solving, and decision-making.
Assist Director in hiring and administrative responsibilities related to onboarding and training personnel.
Assist in managing logistics, vendor coordination, and on-site execution for all events (Career Fairs, workshops, networking events, etc).
Lead event registration and manage employer communications, payments, and customer service related to employer engagement.
Develop meaningful connections with employer partners to cultivate sponsorship opportunities for the Center and increase employer engagement related to student job placement, internships, and other experiential learning opportunities.
Coordinate technology needs for the Center and liaise with campus and divisional IT to ensure operational efficiency.
Lead process improvement initiatives to streamline workflows and enhance communication.
Serve as the project manager for CCDPE technology platforms (12twenty, WriteSea, Qualtrics)