Associate Registrar

Westcliff University•Irvine, CA

About The Position

The Associate Registrar for Global Engagement provides comprehensive Registrar support to Affiliate Institutions (AIs), University Partnerships (UPs), non degree study abroad students, Short-Term Programs (STP), and J1 visa Exchange Visitors, among others. The Associate Registrar for Global Engagement monitors student applications, enrollments, performance, progress, graduation, and records for each student. The Associate Registrar for Global Engagement maintains a positive and cooperative relationship with foreign and domestic counterparts and collaborates with other members of the university as needed to support the needs of Global Engagement students and visitors. The Associate Registrar also focuses on designing, developing, and monitoring curriculum mapping. The Registrar for Global Engagement reports to the Registrar and follows directions from the Vice President and Dean of Global Engagement.

Requirements

Minimum of a Bachelor’s degree in a relevant field (e.g. business administration, international relations, education, etc.)
At least two years of experience in higher education, with a focus on international education, partnership development, or related fields
MUST have prior Registrar experience
Excellent communication skills, including the ability to build relationships with diverse groups of people and a strong cross-cultural understanding and cross-cultural communication
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously
Ability to work independently and collaboratively in a team-oriented environment
Experience working with databases
Demonstrated ability to think strategically and solve problems creatively
Self-starter, takes initiative
Proficiency in Microsoft Office, Monday.com, and Google Suite
The Associate Registrar for Global Engagement plays a key role in advancing the mission of the institution and is a vital member of the university’s international team.

Responsibilities

Identify and cultivate relationships with potential partner universities and research organizations
Develop and manage partnership agreements with universities to ensure mutual benefits and compliance with all relevant regulations
Manage the coordination and oversight of incoming and outgoing exchange programs, including excursions, lodging, scheduling, transportation, and visa requirements
Plan and implement events, such as information sessions, symposia, and workshops to promote academic partnerships and collaboration
Maintain accurate records of partnerships, agreements, and programs in a database, ensuring that all data is up-to-date and accessible
Collaborate with the university’s marketing and communications department to promote the institution’s academic partnerships
Manage the preparation of reports and presentations on partnership activities for senior management and stakeholders
Ensure accurate program information is presented on partner and foreign webpages
Periodically review partner university media channels to ensure messaging is in alignment with Westcliff University branding and accreditation
Develop curriculum maps that identify transfer credit agreements
Alignment with Standards: Ensure curriculum maps align with local, state, or national educational standards, frameworks, and guidelines. Stay updated on curriculum standards and incorporate any necessary changes or updates into the mapping process.
Mapping Tools and Software: Utilize curriculum mapping software or tools to create, maintain, and update curriculum maps. Familiarize yourself with various mapping platforms and stay updated on emerging technologies in curriculum mapping.
Work closely with stakeholders to gather input, feedback, and suggestions.
Work with Institutional Research to analyze assessment data, student performance data, and feedback to evaluate the effectiveness of university partnerships. Identify areas for improvement and recommend revisions or enhancements based on data-driven insights.
Handles other projects and tasks as needed