Business Administrator

Microsoft•Redmond, WA

6d•$25 - $44•Onsite

About The Position

Microsoft is a company where passionate innovators come to collaborate, envision what can be and take their careers further. This is a world of more possibilities, more innovation, more openness, and the sky is the limit thinking in a cloud-enabled world. Microsoft’s Azure Data engineering team is leading the transformation of analytics in the world of data with products like databases, data integration, big data analytics, messaging & real-time analytics, and business intelligence. The products our portfolio include Microsoft Fabric, Azure SQL DB, Azure Cosmos DB, Azure PostgreSQL, Azure Data Factory, Azure Synapse Analytics, Azure Service Bus, Azure Event Grid, and Power BI. Our mission is to build the data platform for the age of AI, powering a new class of data-first applications and driving a data culture. Within Azure Data, the big data analytics team provides a range of products that enable data engineers and data scientists to extract intelligence from all data – structured, semi-structured, and unstructured. We build the Data Engineering, Data Science, and Data Integration pillars of Microsoft Fabric. We are seeking a highly organized and proactive Business Administrator to provide operational, logistical, and organizational support to senior leaders and teams within our Analytics organization. The ideal candidate is detail oriented, thrives in a fast moving technical environment, exercises sound judgment, and builds strong, collaborative relationships. This role serves as a trusted operational partner, helping leaders and teams stay focused, aligned, and effective. This position is based at the Redmond campus with an expectation of 5 days per week in the office. We do not just value differences or different perspectives. We seek them out and invite them in so we can tap into the collective power of everyone in the company. As a result, our customers are better served.

Requirements

2+ years Administrative, Business Support, and/or customer service experience.
Ability to meet Microsoft, customer and/or government security screening requirements are required for this role.
These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check:
This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Nice To Haves

3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administrative work.
Associate’s/Bachelor’s Degree in Relevant Field OR equivalent experience.
1+ year(s) experience reviewing and managing administrative budgets (ie: for events, morale, travel, training)
Familiarity with Office Suite, Employee Central, Procure Web, MyExpense and Cytric Travel

Responsibilities

Provides complex calendar management and time planning support for leader(s)
Manages community space/conference room calendars
Aligns calendar based on knowledge of leader's preference and operating styles
Ensures preparation of meeting setting
Learns to manage ambiguous situations and develop deep understanding of leader's priorities and business critical areas.
Develops understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns.
Helps to execute business cadence (scheduling/meeting logistics) around the ROB of the team and identifies patterns and key stakeholders.
Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs.
Processes expense reports with full compliance of Microsoft policy. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting.
Performs vendor and supplier management (e.g., ensuring set up for financial processing, opening purchase orders [POs]).
Contribute to budget management in partnership with peers (e.g., Finance, Business Managers).
Space management and planning in alignment with Executive Office and other peer teams.
Provides travel arrangements using Microsoft tools (e.g., accommodations, transportation, security, group codes) for manager(s) and/or group.
Create itineraries for daily activities and learn to maximize trip itineraries.
Follows travel policies and leverages guidance from senior Business Support colleagues as necessary.
Collaborates with Global Talent Acquisition (GTA) to support internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process, under guidance of senior colleagues as needed.
Coordinates logistics and provides onboarding support for new employees, vendors, and interns, under the direction of senior team members.
Maintains and manages headcount activities, including staff movement/transfers, reporting, offboarding, and transactions within relevant headcount management tools.
Contributes to team experience activities.
Executes various projects and tasks and completes project deliverables with little or no supervision.
Owns their components of project outcomes end to end with proper accountability.
Streamlines processes, provides process improvement suggestions, and adjusts as needed.