Business Administrator

Microsoft • Redmond, WA

9d • $25 - $44

About The Position

If you love the pursuit of excellence and are inspired by the challenges that come through driving innovations that impact how the world lives, works and plays, then we invite you to learn more about Microsoft Business Operations (MBO) - and the value we deliver across Microsoft and to our customers and partners. We offer unique opportunities to work on interesting global projects in an environment that appreciates diversity, focuses on talent development and recognizes and rewards quality work.

We make doing business with Microsoft easy.
In this role, you will support day-to-day business operations by coordinating schedules, helping manage administrative processes, and partnering with others across the organization to keep work moving forward. You will be comfortable handling multiple requests, following established processes, learning new tools, and communicating clearly while working with a high level of professionalism and discretion.
At Microsoft, our mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

• 2+ years Administrative, Business Support, and/or customer service experience.

Nice To Haves

• 3+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
• Associate's/Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.
• Working knowledge of Microsoft tools and internal systems used for business operations (e.g., Outlook, Teams, SharePoint, and expense or procurement tools).
• Demonstrated written and verbal communication skills, attention to detail, and the ability to prioritize and follow through on requests.
• Ability to build positive working relationships and collaborate effectively with a diverse group of stakeholders.
• Willingness to learn new tools and processes and apply feedback to improve ways of working.

Responsibilities

• Provide calendar support for three leaders, including scheduling meetings across complex stakeholders and making updates for busy calendars.
• Support expense and purchasing processes by reviewing submissions for completeness and routing for approval, in alignment with policy.
• Partner with other business support teams and cross-functional partners (e.g., HR, Finance, Staffing, and Facilities) to coordinate routine team needs.
• Support headcount and onboarding activities by tracking open roles, assisting with requisitions, helping onboard new hires.
• Coordinate team logistics, including new hire setup, equipment and supplies requests, and basic workspace support in partnership with Facilities.
• Support budget and spend tracking by monitoring routine expenses, flagging potential issues, and partnering with Finance and approvers as needed.
• Help plan and coordinate team meetings, morale moments, and events (virtual and in-person), including logistics and communications.
• Work effectively with stakeholders across time zones with awareness of cultural and communication differences.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree