Business Administrator

University of Rochester•Goodwell, OK

3d•Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Responsibilities: Supports administration/management activities for assigned departments. Maintains departmental policies and procedures. Ensures all department reports are prepared and reviewed as needed. Assists with budgeting, account reconciliation, expense reimbursements, and supplier invoices, while working under general direction. Responds to audit requests and prepares documentation for financial records. Supports the planning, organization, and coordination of business operations in accordance with strategic goals within the organization. Works on special projects as directed. May provide direction to associate-level staff. ESSENTIAL FUNCTIONS Provides day-to-day operations and workflow at the professional level. Participates in managing projects related to business operations. Collects data, develops reports, and makes recommendations based on trends. Assists in developing business plans to improve operations. Tracks department resources, such as technology and capital, to ensure effective and efficient operations. Identifies problems and makes recommendations to supervisor. Directs and coordinates maintenance of departmental accounts. Prepares data for operating budgets and for financial reports. Prepares analyses and allocates expenses. Coordinates expenditures and property controls. Initiates or authorizes orders for space, equipment, supplies and services. Supports finance functions at the department level, including reviewing budget expenditures and forecasting future needs. Prepares and processes financial transactions. Creates and maintains departmental process and policy documents. Participates in special projects as assigned. May provide direction to associate-level staff. Integrates best practices to enhance the efficiency and effectiveness in the delivery of services. Maintains relationships and collaborates with various divisions of University. Develops and establishes procedures and schedules to meet operational needs of the department. Maintains required records and reports of activities. Other duties as assigned. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

Requirements

Bachelor's degree and 1 year of experience in a business operation or administrative role required Or equivalent combination of education and experience
Adept at learning new technologies and process to create, manage and track data, workflows, reports required.
Strong time-management and organizational skills required
Excellent written and verbal communication skills required
Proficiency with Microsoft Suite (Excel, Powerpoint, Word) required
Experience and proficiency with Office procedures, database entry, customer service principles, principles of math, intermediate to advanced budget administration, inventory and supply maintenance, expense tracking, contract management and invoice payment and tracking required.
Ability to effectively communicate and interact, both verbally and in writing, with all people required
Experience using and reporting from budgeting, financial, procurement and human capital management systems.
Use of virtual collaboration tools (Zoom, Teams, Box) preferred
Simple data analysis skills to manipulate output, investigate and identify trends preferred
Process improvement and project management experience (Six sigma, Lean) preferred

Responsibilities

Supports administration/management activities for assigned departments.
Maintains departmental policies and procedures.
Ensures all department reports are prepared and reviewed as needed.
Assists with budgeting, account reconciliation, expense reimbursements, and supplier invoices, while working under general direction.
Responds to audit requests and prepares documentation for financial records.
Supports the planning, organization, and coordination of business operations in accordance with strategic goals within the organization.
Works on special projects as directed.
May provide direction to associate-level staff.
Provides day-to-day operations and workflow at the professional level.
Participates in managing projects related to business operations.
Collects data, develops reports, and makes recommendations based on trends.
Assists in developing business plans to improve operations.
Tracks department resources, such as technology and capital, to ensure effective and efficient operations.
Identifies problems and makes recommendations to supervisor.
Directs and coordinates maintenance of departmental accounts.
Prepares data for operating budgets and for financial reports.
Prepares analyses and allocates expenses.
Coordinates expenditures and property controls.
Initiates or authorizes orders for space, equipment, supplies and services.
Supports finance functions at the department level, including reviewing budget expenditures and forecasting future needs.
Prepares and processes financial transactions.
Creates and maintains departmental process and policy documents.
Participates in special projects as assigned.
May provide direction to associate-level staff.
Integrates best practices to enhance the efficiency and effectiveness in the delivery of services.
Maintains relationships and collaborates with various divisions of University.
Develops and establishes procedures and schedules to meet operational needs of the department.
Maintains required records and reports of activities.
Other duties as assigned.