Clerical Support Assistant

KMRG, LLC•Port Allen, LA

1d•Onsite

About The Position

We are seeking an experienced Clerical Support Assistant to support the United States Attorney’s Office for the Middle District of Louisiana (USAO MDLA) in Baton Rouge, LA. Your responsibilities will focus on providing administrative support to legal staff, managing records and office tasks, and maintaining professional communication in a secure federal setting. This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Apply today!

Requirements

Knowledge of specialized terminology used in legal and administrative contexts
Skilled in word processing, data entry, and generating reports and form letters using office software
Ability to review, analyze, and update records across multiple data sources and secure databases
Ability to perform online creation, modification, and verification of records with a high degree of accuracy
Ability to merge mailing lists with templates and manage bulk document processing tasks
Ability to schedule appointments, manage inquiries, and provide case-related information to stakeholders
Strong communication and organizational skills
High school diploma required
U.S. citizenship is required as it supports the U.S. federal government

Nice To Haves

Experience supporting legal, court, or administrative operations
Experience working with government agencies or in a federal legal environment
Undergraduate degree preferred

Responsibilities

Deliver clerical support (e.g., light typing of recurring litigation documents, etc.)
File records alphabetically, numerically, or chronologically
Retrieve documents (e.g., letters, memoranda, reports, pleadings, etc.)
Sort incoming mail and route items appropriately
Assemble outgoing mail by stuffing envelopes, affixing postage, and packaging bulk items
Support front desk operations by managing the telephone switchboard, transferring calls, taking messages & providing general information
Operate copiers, scanners, and media duplication equipment
Enter data into case management and budget tracking systems
Complete occasional courier runs to the courthouse
Restock office supplies, including lifting items up to 25 lbs
Support administrative and data functions across assigned program areas
Collaborate effectively with staff at all levels and meet deadlines in a team-based environment