Construction Administrative Assistant

Span Construction & Engineering, Inc.•Madera, CA

6d•Onsite

About The Position

Span Construction & Engineering, Inc. is a pioneer in state-of-the-art prefab steel construction, proudly operating as a 100% Employee Owned Company (ESOP) in the building industry. Since our inception in 1980 we’ve fostered enduring relationships as trusted advisors with our valued clients. We are the number one builder in our field. We are dedicated to providing exceptional engineering and construction services, having successfully completed over 214 million square feet of buildings to date, with ongoing projects 24/6 throughout the year. Setting the industry standard, we prioritize safety, quality, and integrity in all our endeavors. We are inspired, challenged, and empowered to be and give our best every day, not only because we are each exceptional at what we do, but also because we are surrounded by hungry, humble and smart people. Position Summary Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, and document control. May also train and assist other administrative staff.

Requirements

College degree or 4 years equivalent experience.
3 years of administrative support experience.
Must be able to receive instruction and supervision.
Microsoft Word, Excel, PowerPoint, and Outlook

Nice To Haves

Experience in the construction industry is a plus.
Procore, Smartsheets, Sage, and MS Teams are a plus

Responsibilities

Prioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times.
Adhere to safety procedures in accordance with OSHA safety policies and regulations.
Fully understands and shares a passion for the Company’s core values, mission, and objectives.
Builds and maintains strong relationships as trusted advisors to our clients.
Performs general office duties such as maintaining records, manually and digitally filing documents, and basic bookkeeping work.
Prepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using construction management software and or presentation software.
Prepare and submit close-out documents for projects.
Assist Project Manager through the duration of the project.
Prepares responses to correspondence containing routine inquiries.
Files corporate documents, records, and reports.
Conducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management.
Trains or assists other administrative staff.
Records meeting minutes and distributes as directed by the Project Manager
Compiles, transcribes, and distributes meeting minutes.
Provides Clients and co-workers with the highest level of service and quality.
Performs any special projects as directed by management.