Construction Administrative Assistant

Walbec Group • Waukesha, WI

4d • Onsite

About The Position

Construction Administrative Assistant Payne & Dolan Are you looking for an exciting career in road, highway, and bridge construction? Construction Resources Management Inc. of the Walbec Group has a place for hard working, loyal, and driven people like you. Come work with us as a Construction Administrative Assistant and enjoy a family-focused, progressive culture. Our approach is driven by an involved focus on Safety and efficiency, resulting in us being a leader in the heavy and highway construction industry. The Company: The Walbec Group of companies is currently in its third generation of family leadership producing high-quality construction materials and delivering unparalleled professional design, engineering, and construction services. Recently named a Milwaukee Business Journal 2020, 2021, and 2022 Best Place to Work. Associated with many exciting state, municipal, federal, and commercial projects. Check out our website for a complete list of interesting projects. walbecgroup.com Proud Partner of the Green Bay Packers. The Position: Under the direction of the Associate Controller, the Construction Administrative Assistant is responsible for using a proactive approach to provide support to the Project Managers, Project Engineers and Area Management, ensuring projects are completed according to contract documents, plans, and within budget for Payne & Dolan. Areas of involvement include but are not limited to, assisting & supporting all aspects of project management, bid vs. actual financial management, customer relations & basic office management.

Requirements

• High school diploma or GED equivalent.
• 3 + years of work experience.
• Microsoft Office experience with the ability to do data entry and navigate systems.
• Must be highly organization and able to prioritize tasks effectively.
• Able to multitask and work with a sense of urgency to meet deadlines.

Nice To Haves

• Accounting knowledge and understanding.
• Office administration experience.

Responsibilities

• Analyze and interpret general business periodicals, professional journals, procedures, or governmental regulations.
• Review advertisements in various periodicals.
• Write reports and business correspondences.
• Perform job set-ups, invoicing and finalizing jobs.
• Calculate figures and amounts to analyze job cost and profitability.
• Solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Assist in the preparation of bids.
• Communicate with external clients on follow up items and collections.
• Assist with subcontractor management.
• General administrative duties.
• Performs other related duties as required and assigned.

Benefits

• Team members at the Walbec Group are offered competitive pay and benefits that align with our values while supporting good health and a balanced life now and into the future.
• Additionally, we offer a range of opportunities for professional development and career growth that help us all to be successful.
• We have the usual suspects like dental, vision, life, flex, EAP, PTO and holidays, but our favorites are the "no premium medical plan" and HRA contribution (with participation in wellness initiatives), company paid STD and LTD, 401k & profit sharing with company contribution and lastly, robust Walbec training.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED