Contract Administration Mgr I - IT Procurements

TX-HHSC-DSHS-DFPS • Austin, TX

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About The Position

Procurement and Contracting Services is looking for a Contract Administration Mgr I for IT Procurements

Under the direction of the Health and Human Services Commission Procurement and Contracting Services Director of Information Technology (IT), the Contract Administration Manager I performs highly advanced, senior-level purchasing and procurement work, including Shared Technology Services (STS) procurement requests. The Contract Administration Manager I coordinates high dollar, large-scale IT procurement projects with multiple stakeholder interactions. This position requires the ability to think analytically, take initiative in solving problems, effectively communicate with a wide variety of stakeholders and demonstrate excellent time management skills. The Contract Administration Manager I works under minimal supervision with latitude for the use of initiative and independent judgment. Work involves planning, organizing, coordinating, researching and preparing procurement documents.

Requirements

• Expert knowledge of state and federal laws and regulations governing state purchasing.
• Expert knowledge of purchasing and procurement methods and procedures including in-depth experience in and knowledge of information technology procurement and its application in the public sector.
• Expert knowledge of state of Texas procurement principles and practices assigned commodities and products on the open market, and supply sources.
• Expert skill in the use of computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).
• Expert skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information.
• Demonstrated ability to logically assemble and evaluate information.
• Demonstrated ability to maintain a system of required record keeping.
• Demonstrated ability to communicate clearly, both verbally and in writing.
• Demonstrated ability to schedule, prioritize, monitor and complete multiple assignments timely.
• Demonstrated ability to work effectively independently and as part of a team.
• Demonstrated ability to act in a sound, logical, proactive and appropriate manner based on well thought out analysis of situations or problems.
• Must be detail oriented.
• Must be able to work in a fast-paced work environment with competing priorities.
• Must provide customer service excellence.
• Ability to establish and maintain an effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, and program areas.
• Skill in composing clear and concise reports and/or correspondence.
• Ability to develop solutions to problems.
• A minimum of five years of experience in purchasing and/or contract administration.
• With a minimum of three years of experience in purchasing from Texas DIR (Department of Information Resources) Information Technology (IT) Contracts for commodities and/or services.

Nice To Haves

• Graduation from an accredited college or university is preferred with a major in business, public administration, finance or a related field. Experience may be substituted for the education requirement on a year-for-year basis. State of Texas agency experience is preferred.

Responsibilities

• Initiates the procurement of large scope and high-dollar contracts for IT goods and services, including Shared Technology Services (STS) procurement requests using the most applicable and cost-effective purchasing methods based on laws, rules, policies and established guidelines; Develops IT solicitations, bid evaluation instruments and other related documents; identifies provider resources, evaluates information provided by bidders, and negotiates contract specifications; manages procurement related meetings such as kick off and preproposal meetings, post award conferences, and evaluation scoring; (50%)
• Reviews requisitions in an automated environment and reviews for completeness and compliance with applicable requirements prior to processing solicitations; research vendors for products and services; prepares, reviews, and facilitates the procurement process; (15%)
• Monitors legal and regulatory requirements pertaining to purchasing; maintains all required documentation supporting transactions; (15%)
• Identifies purchasing related issues and works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to manage issues; responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions; supports Historically Underutilized Business (HUB) outreach and participates in procurement related events; provides assistance to requesters in drafting competitive specifications for commodities and services; and (10%)
• Performs other duties as assigned, such as participating in or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation. May serve as team lead. Coordinates and/or develops and provides training to staff regarding purchasing and procurement practices and policies. (10%)

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 1-10 employees