Creative Production Coordinator
About The Position
The Creative Production Coordinator works closely with Creative Producers, cross-functional teams, and external vendors to ensure seamless execution across all phases of production. This role manages schedules, budgets, logistics, travel, documentation, and on-set coordination while maintaining clear communication across teams. A strong problem-solver, this individual anticipates challenges, navigates shifting priorities, and supports real-time solutions to keep productions running efficiently in a fast-paced, high-volume environment. Equal parts operational and collaborative, the position plays a critical role in upholding ALO’s high production standards and ensuring accuracy and consistency across every project. This position reports to the Senior Creative Producer.
Requirements
- 1–3 years of experience at an agency, studio, production company, or fashion/lifestyle brand
- Strong understanding of production workflows from pre- through post-production
- Proficiency in MS Office, Adobe Creative Suite, and Asana
- Clear, professional communicator with a collaborative and solutions-oriented mindset
- Exceptional organization, attention to detail, and time management skills
- Ability to manage multiple projects simultaneously under tight deadlines
- Proactive, adaptable, and resourceful in a fast-paced, high-volume environment
- Valid driver’s license and ability to lift up to 50 lbs
Responsibilities
- Support development and tracking of shoot schedules and budgets
- Research, secure, and manage holds for photographers, models, freelance crew, and locations
- Coordinate travel and maintain detailed itineraries
- Create and distribute call sheets and production documents
- Oversee catering and on-set logistics
- Coordinate transportation of wardrobe, props, equipment, and production materials
- Attend studio and location shoots as needed
- Maintain organized contracts, releases, insurance, and production files
- Process invoices, reconcile expenses, and ensure timely billing post-shoot
- Track and update budget sheets accurately
- Maintain up-to-date crew and talent databases
- Ensure studios, production kits, and supplies remain organized and production-ready
- Communicate evolving shoot details clearly to internal and external partners
- Anticipate challenges and problem-solve proactively
- Build and maintain strong relationships with trusted production vendors
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
101-250 employees
