Data & Accounting Specialist
About The Position
Job Overview: Join our team as an Data & Accounting Specialist, where you will support the financial accuracy of implant-related activity across our surgery centers and affiliated entities. In this role, you will manage detailed data entry, process transactions, and reconcile case usage, vendor invoices, and surgery center billing to ensure all activity is recorded accurately and timely. You will maintain organized records, resolve discrepancies, and help ensure alignment between surgical implant usage and financial reporting. Working closely with the Accounts Receivable & Procurement Specialist, you will play a key role in supporting smooth financial and operational workflows.
Requirements
- High school diploma or equivalent required.
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
- Strong organizational and communication skills.
- Ability to manage changing case schedules and competing priorities.
- Intermediate or higher level of skill with Excel.
Nice To Haves
- Associate’s degree in business, healthcare administration or a related field (preferred).
- Experience with: Sage Intacct (or comparable ERP), medical inventory or implant management systems (e.g., Envi), healthcare clinical or billing systems (e.g., HST) (preferred).
- Familiarity with implants, medical supplies, or physician-driven purchasing environments (preferred).
- Experience supporting multi-entity or multi-location organizations (preferred).
Responsibilities
- Coordinate case-specific implant needs for scheduled surgical cases in collaboration with Materials Managers, Implant specialists, and clinical leadership.
- Confirm accurate case usage records to related vendor invoicing to ensure the proper price, quantity and part.
- Coordinate with vendor representatives regarding products used, and order discrepancies.
- Serve as a point of contact for implant vendors and representatives for assigned cases.
- Ensure accurate documentation of implants and supplies used during each case.
- Provide support to Implant Procurement and Billing Specialist for billing, patient case invoicing, and purchasing.
- Assist with implant and supply billing to the affiliated surgery centers.
- Support reconciliation of case usage documentation to billing records.
- Assist with resolving vendor questions related to implant usage, payment, and credits.
- Participate in process improvements related to implant coordination and case readiness.
- Follow surgery center and organizational policies related to implants, vendors and documentation.
- Maintain organized case and implant coordination records.
- Other duties as assigned.
Benefits
- Basic Life/AD&D –Guardian
- 16 days of PTO per year
- 7-7.5 paid holidays per year
- EAP
- 401(k) Safe Harbor Contribution
- Medical
- HSA and FSA
- Dental
- Vision
- Short-Term Disability
- Voluntary Life and AD&D
- Flex Spending Accounts
- General Purpose Healthcare FSA
- Optional Protection Benefits (Accident, Hospital Indemnity, Cancer Care and Critical Illness Insurance)
- 401K
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
